Lead - Physician Contracts

Sioux Lookout First Nations Health Authority•Sioux Lookout, ON

3d•CA$62,867 - CA$84,442•Onsite

About The Position

Under the direction of the Supervisor – Physician Contracts and within the Physician Services management agreement, the Lead – Physician Contracts works within the vision, mission and values of the organization, supporting the delivery of regional physician services to the Area and 31 communities in the region. The Lead – Physician Contracts supports the effective and efficient administration of physician contract services and plays a key role in coordinating physician contracts, compensation administration, physician invoicing, reporting, reconciliation and scheduling-related processes. The role works collaboratively with the Supervisor – Physician Contracts, Finance, scheduling staff, physician leadership and operational teams to support accurate, timely and compliant physician services administration. The Lead – Physician Contracts provides operational support and guidance in physician contract and compensation processes while contributing to service delivery, reporting requirements and physician scheduling coordination across the region. The Lead – Physician Contracts is directly accountable to the Supervisor – Physician Contracts.

Requirements

Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
Certificate/Diploma in Business, Finance and/or a combination of education/experience as deemed acceptable by SLFNHA.
Minimum 1 years’ experience consisting of healthcare administration, finance and/or a combination of education/experience as deemed acceptable by SLFNHA.
Ability to take initiative and to exercise independent judgment, decision making and problem-solving.
Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting deadlines.
Knowledge of employment legislation and compensation practices.
Advanced knowledge of computer software applications including word processing, spreadsheets, database, and emails; specifically MS Excel, MS Word.
Experience in integrated data-driven programs.
Analytical skills for program data and financial information.
Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds.
Excellent written/verbal communication skills.
Knowledge of organizational policies, procedures, and systems.
Demonstrated understanding of and competence in serving culturally diverse populations; knowledge of the First Nations’ people, history, culture, health priorities and social issues.
Ability to perform the requirements of the role on a regular basis.

Nice To Haves

Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset

Responsibilities

Prepare all physician contracts and monitor the reporting requirements. Ensure the necessary documents, approvals, privileges and other documents are in place prior to physicians’ starting their work commitment in the region. Communicate with the appropriate internal staff in the drafting of modifications or other contractual documents. Support physician recruitment and retention activities within the organization. Complete annual updating of all files.
Prepare, maintain, and monitor the compensation system: accounting spreadsheet process, and tracking for physician compensation for monthly and annual submissions. Working closely with Finance on monthly compensation, tracking and reporting requirements to physicians and Ministry of Health (MOH). Review and reconcile physician work records against published schedule and ensure accurate data entry. Monitor physician work records against contract commitments and report variances. Prepare monthly invoices templates for all regional physicians (GP and Specialist). Update and maintain and share Invoicing Guidelines document to Physicians.
Prepare all required reports in collaboration with Finance and ensure timely submissions to meet deadlines to MOH, HFO, BOD, Physicians and PSPO Managers. Monthly Physician Tracking Days. Monthly MOH Summary. Monthly Community Request for Locum Services.
Assist the Supervisor – Physician Contracts with the development, maintenance, and updates of all reports, including new, existing or modifications to existing reports. PSP Monthly Report. Annual FTE Allocations. Annual Report to SLFNHA and SLRPSI. Monthly Physician Services Newsletter. All other reports.
Conduct quantitative and qualitative analyses and reports as assigned.
Ensure SLRPSI Physicians policy and procedures are adhered to including the scheduling and invoicing guidelines.
Provide physician invoice orientations to all new physicians in the region. Provide reorientation sessions to Physicians as required.
Work collaboratively with the scheduling and management teams to ensure all the obligations are met with physician human resources for the region.
Provide effective customer service to internal and external representatives in all areas of invoice processes.
Support and review scheduling communications sent to First Nations nursing stations and other stakeholders to ensure clarity, accuracy, and timeliness.
Confirm accommodation and travel arrangement are effectively coordinated with other team members.
Provide assistance with other assigned duties.