Lead Paralegal, Corporate Governance (Austin Remote)

Indeed•Austin, TX

6d•$134,000 - $202,000•Remote

About The Position

You'll be the primary point of ownership for Indeed's global corporate governance function, and you’ll manage legal entity compliance and corporate governance for a global portfolio of Indeed entities. You'll maintain the accuracy of our entity records, coordinate board and shareholder approvals across multiple jurisdictions, route governance documents such as minutes, resolutions, and consents, and manage signature, delegation-of-authority, and filing processes. You'll be the first point of contact for governance questions coming through the Corporate Governance queue. You'll work closely with internal teams, outside counsel, registered agents, and third-party filing agents to keep annual reports, business licenses, and other statutory filings on track, and to support entity formations, restructurings, and dissolutions. You'll also partner with Tax, Treasury, Finance, and business teams on entity-related projects and monitor regulatory changes that affect our entities. This role calls for someone who's highly organized, go-to expert, comfortable juggling multiple deadlines across time zones, and handling confidential corporate information with discretion.

Requirements

Requires a minimum of 14 years of related experience; or a minimum of 12 years with a Bachelor’s degree; or 8 years and a Master’s degree; or a PhD with 5 years experience.
Proven experience autonomously owning corporate governance and entity management operations for a multinational organization, with minimal day-to-day oversight.
Proficient process-design orientation experience building templates, playbooks, and workflows that scale a lean legal function, rather than following existing processes.
Comfortable managing outside counsel and vendor relationships across multiple international jurisdictions, including triaging work between in-house, outside counsel, and third-party services providers.
Exceptional organizational skills and exceptional attention to detail, with the ability to manage a high volume of concurrent deadlines across multiple jurisdictions.
Clear written and verbal communication skills, including experience drafting board minutes, resolutions, and corporate correspondence, and communicating comfortably with senior leadership.
Collaborative mindset, with experience partnering across Legal, Tax, Finance, and external service providers such as registered agents, notaries, and outside counsel.
Proficiency with entity management, e-signature, and ticketing/workflow tools.

Responsibilities

Own entity management for a global portfolio of entities, maintaining accurate records in our entity management system and serving as the platform administrator.
Coordinate new entity formations, registrations, restructurings, and dissolutions in partnership with outside counsel and registered agents.
Manage annual report and business license filing process in collaboration with outside filing agents, review pre-filing summaries, and resolve any gaps or missing information.
Prepare and route board and committee meeting minutes, resolutions, and consents for approval, and maintain the official corporate record and annual board calendar.
Own delegation of authority matrix and signature routing and execution for directors and senior leadership, following established authorization and signatory processes across jurisdictions.
Facilitate notarization, apostille, and legalization requests across the company, coordinating with executive assistants, directors, and other internal partners.
Triage and resolve requests submitted through the Corporate Governance queue, prioritizing time-sensitive matters.
Partner with Tax, Finance, and business teams on entity-related projects, and manage the day-to-day relationship with third-party service providers and outside counsel across international entities.
Own the compliance and filing calendar with proactive reminders, and oversee document centralization, migrating historical governance records into our platform and maintaining naming, access, and retention standards.