Lead Operations Coordinator

El Paso County • El Paso, CO

4d • Onsite

About The Position

El Paso County Public Health is seeking an organized, people-first problem-solver to serve as an Operations Lead. This role is the operational heartbeat of a mission-driven public health agency, guiding a dedicated team, coordinating with departments agency-wide, and keeping critical systems running smoothly. The Operations Lead will manage facilities, oversee onboarding and offboarding, track contracts, process financial documents, and mentor their team. This position offers a seat at the table, allowing contribution to strategic initiatives and direct support of public health services for the El Paso County community.

Requirements

• 3+ years of operations, facilities, or coordination experience
• A natural ability to lead, motivate, and develop others
• Strong tech skills, including Microsoft Office proficiency
• A calm, solutions-focused mindset under pressure
• High school diploma or equivalent education.
• Three years of experience in operations coordination, facility coordination, or related experience.
• Proficient in using a personal computer and various software packages, including Microsoft Office.
• Maintain regular and punctual attendance.

Nice To Haves

• Records management, administrative support, or program coordination experience.
• Leadership experience, including providing guidance or direction to others.

Responsibilities

• Assists in maintaining operational and administrative efficiency of daily operations.
• Serves as a Lead for the Operations team; provides guidance and mentoring and assigns daily tasks.
• Regularly monitors the team's performance to identify improvement areas and implement training sessions to enhance employees' abilities.
• Reports to Supervisor about team progress, concerns, and daily status reports.
• Works closely with other departments in support of the operational goals and objectives.
• Provides leadership, guidance, and training to the Operations Team; assigns daily tasks.
• Reviews work as required to ensure accuracy and effectiveness; provides input regarding team performance and recommends solutions as appropriate.
• Monitors and assists with the management of projects that align with strategic initiatives and plans, which may include collaboration among many external programs to develop, plan, and present/disseminate information among internal and external partners.
• Responsible for working with necessary stakeholders to complete the onboarding process of new employees, including badging, keycard activation, key distribution, laptop, and iPhone/iPad devices.
• Responsible for employee appointments for exiting employees, which includes deactivating keycards, receiving keys, badges, equipment, and retirement party arrangements.
• Generates and processes financial documents, including check requests, purchase requests, travel requests, and contracts.
• Assists in the oversight of operational tasks, including, but not limited to, fleet management, facilities requests, contractor scheduling, and security coordination.
• Ensures proper adherence to Record Retention Policy for all programs and acts as liaison with the Records Center.
• Serves as contact for and tracks issues and projects related to facilities; coordinates with El Paso County facilities and landlords.
• Ensures employees have an operational working environment; coordinates employee moves and new employee workstation set-ups.
• Facilitates cubical reconfigurations, building renovations, remodeling, and construction projects; schedules appropriate contractors as needed.
• Coordinates the distribution and maintenance of building and room keys for locations; updates agency Schlage lock entry codes.
• Ensures accuracy of cell phone statements; communicates with cell phone providers regarding contracts, billing, and potential discrepancies.
• Assists with monitoring the temperature systems for necessary equipment.
• Tracks and manages operational contracts, including document destruction, facilities software, equipment maintenance, waste destruction, water distribution, copier lease and maintenance, and county subcontractors; assists with vendor selection.
• Prepares and assists with operations meetings, including the Safety Committee.
• Performs quarterly safety inspections and resupplies First Aid kits.
• Serves as backup for applicable training.
• Provides backup to the front desk and records as needed.
• Perform other duties as required.

Benefits

• background investigation
• drug screen
• physical examination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED