Lead Officer, Campus Maintenance and Operation Planning

University of Ottawa•Ottawa, ON

8d•CA$72,437 - CA$91,502•Onsite

About The Position

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

Requirements

In-depth knowledge of building systems (such as mechanical, plumbing, electrical or instrumentation) or building envelop (such as carpentry, locksmithing and disaster restoration) normally acquired through post-secondary training or equivalent experience.
Minimum of 5 years’ experience in maintenance (building systems or building envelop environment preferred).
Experience in using CMMS.
Must be self-motivated, results oriented and possess a high degree of initiative, and work well under pressure.
Client service oriented with excellent communication (written and verbal), interpersonal and leadership skills.
Detail oriented with strong organizational skills.
Solid computer skills with high proficiency in Microsoft Office programs, including Spreadsheets and databases.

Nice To Haves

Bilingualism – French and English (spoken and written) is an asset.

Responsibilities

Manage, plan, and schedule work requests, with the use of the Computerized Maintenance Management System (CMMS), to produce an integrated weekly schedule and work package to maintenance crews.
Responsible for reviewing work requests for clarity and accuracy to provide the most efficient service and prioritization.
Build and/or update Job Plan and level PM on a minimum yearly basis to maintain an optimized Maintenance Program.
Determine, identify and manage any vendor delivered service required and provide a total cost estimate for the work to be performed: labor, material, and contractor services.
Coordinate weekly scheduling meetings with different stakeholders to establish priority of work orders, optimum planned downtime windows, and necessary lead times.
Work with maintenance lead hands or supervisors and clients to determine equipment availability.
Work with the Manager, Preventive and Predictive Maintenance Programs (Manager PPMP) to identify critical spares parts and inventory lists and review stock levels to ensure parts are available.
Identify and secure all parts and materials required to complete the work by preparing bills of material, any special kitting instructions and purchase orders.
Oversee inventory by ordering parts and ensuring inventory is maintained accurately within required min/max levels through controlled issuing to the maintenance team.
Track weekly and monthly performance from the maintenance team and keep accurate metrics on the performance of planning and scheduling functions to generate KPI and provide timely reports.
Provide recommendations to the Manager PPMP on ways to improve maintenance programs, reduce costs, optimize labour, and minimize response and completion times.
Perform maintenance operations planning including budgeting for labor, parts and services.