Lead Office Assistant

Metropolitan Family Services • Chicago, IL

4d • $23 - $26 • Hybrid

About The Position

Metropolitan Family Services (MFS) is seeking a Part-Time Senior Services Office Lead for their North office in Chicago. MFS is dedicated to empowering families to learn, earn, heal, and thrive, with a strong emphasis on community. This role involves providing outreach, engagement, and support to seniors, organizing activities, managing documentation, and collaborating with community resources. The position requires a proactive individual who can work effectively with diverse populations and contribute to the agency's mission.

Requirements

• Demonstrated ability to render adequate service to clients and to organize and manage job efficiently.
• Requires mobility to work with senior caseload.
• Ability to maintain assigned community and home-based services.
• Ability to work effectively with diverse individuals and groups.
• Provide a high level of customer service to residents, partners, funders, visitors etc.
• Excellent skills in a wide array of computer software, including Word, PowerPoint, and Excel.
• Excellent oral and written communications skills, including knowledge of grammar and spelling, and ability to compose documents and letters and to proofread and edit documents as needed.
• Ability to work both individually and as a team member in a highly complex and face-paced environment.
• Excellent tact, consideration, and good judgement in dealing with a wide range of the public.
• High School Diploma or GED required.
• 1+ years of experience in a related field or senior populations required.
• Satisfactorily pass all relevant screenings and criminal background checks.
• Travel between sites is required.

Nice To Haves

• Bachelor’s degree in social work or related field from an accredited college or university preferred.

Responsibilities

• Provide ongoing outreach and engagement to build relationships with clients 55 years and older and inform them of available resources.
• Complete assessment to understand basic needs, quality of life indicators, current services, and to identify opportunities for education/socialization and recreational activities.
• Organize and coordinate recreational, social and educational activities for seniors.
• On-going engagement, reassessment and goal planning.
• Conduct well-being checks as needed.
• Handle emergency and crisis situations with residents.
• Establish a senior group to support the development of community events and activities.
• Work within contract, grant, and program requirements including meeting timelines and reporting requirements.
• Enter documentation in CMTS and file by assigned timeline.
• With program supervisor approval or higher, authorize limited amounts of financial assistance to clients.
• Track and manage deliverables to meet and exceed monthly goals.
• Take increasing responsibility for own professional development, utilizing supervision and other developmental opportunities within and outside the agency to enhance skills and understanding.
• Work effectively with diverse staff and service populations.
• Attend monthly coordination and community meetings.
• Work a rotating weekend/evening schedule per year that includes a Saturday and at least one late night required.
• Plan accordingly, as needed in response to scheduled activities/ events at assigned buildings.
• Other duties as assigned.

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date.
• FREE General Medicine and Behavioral Health Teladoc services provided to all team members.
• Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED