Lead Human Resources Specialist

City of El Paso•Various Locations within the City of El Paso, TX

About The Position

Under general direction, supervise, direct, and perform complex paraprofessional human resources functions in a specialized area, including testing, classification, payroll, or Human Resources Information Systems, or other centralized functions.

Requirements

High School Diploma, GED or higher
Six (6) years of clerical administrative experience
Four (4) years of paraprofessional human resources experience
MOS Code: 1C000 (Air Force) 42A (Army) 003759 (Navy)
Some positions may require a valid Texas Class “C” Driver’s License or equivalent from another state by the date of appointment.

Responsibilities

Coordinate human resource administrative activities.
Develop and implement a system to ensure timely processing of assigned department(s) staffing needs in compliance with policies and procedures.
Oversee timely processing of new hires, terminations, and status changes.
Coordinate recruitment activities; receive, log, and process personnel requisitions to ensure accurate, timely eligibility lists for filling vacancies.
Coordinate scheduling of interviews with hiring supervisor.
Ensure proper selection policies and procedures are followed in the interviewing, selection, and hiring of candidates.
Submit completed interview slips to hiring officials.
Notify applicants of selection results.
Provide technical duties in support of the selection and testing function.
Oversee and participate in the review of applications for completeness and eligibility.
Oversee the research of personnel records to gather eligibility and efficiency points.
Administer and monitor examinations and tests.
Prepare eligible lists by including seniority, efficiency, and veteran points for employment and promotion purposes.
Rank candidates and break ties in accordance with Civil Service rules and regulations.
Send pass/fail notices to all applicants.
Coordinate medical physicals and drug screening.
Assist in responding to inquiries or complaints from applicants or candidates.
Oversee, monitor, and perform all aspects of the Department's bi-weekly payroll by responding to inquiries about payroll functions and processing.
Coordinate payroll processing with timekeepers to ensure all payroll data is submitted on time.
Adjust supplemental pay and benefits for employees receiving workers' compensation benefits.
Ensure personnel and payroll information regarding retiring employees is submitted to pension administration promptly.
Verify all intricate payroll records, prepare payroll and provide related human resources support for a municipal public safety department pursuant to labor contracts and addendums, government regulations, and City and internal instructions about all levels of employees.
Verify dual departmental payrolls for accuracy, and review terms and conditions of collective bargaining agreements (CBAs), associated memoranda of understanding (MOUs), applicable federal laws such as the Fair Labor Standards Act (FLSA) and Family Medical Leave Act (FMLA) and allied state laws, Civil Service Rules and Regulations, and City and internal administrative policies and directives for relevance to additions, changes and deletions affecting pay and benefits of individuals and groups, secure guidance from functionally responsible City or department staff regarding questionable actions or records discrepancies.
Verify corrections to earnings, benefits, and leave accruals and balances as directed, and document reconciliation to validate the payroll process when audited.
Verify adjustment forms for pay increases, longevity, demotion, promotion, certification, education incentive, overtime, shift differential, court appearance, shift rescheduling or change, and other actions affecting pay or work time.
Submit internal and external correspondence concerning payroll-related issues as required.
Act as liaison to other departments to facilitate employee transfers.
Participate in reviewing and verifying the revisions of procedures that impact payroll processing.
Coordinate, develop, and maintain the human resources information system.
Process and perform Human Resource Information System (HRIS) entry for all personnel actions, including new hires, terminations, transfers, promotions, demotions, and other miscellaneous changes to the employee database.
Oversee software upgrade installation and modification.
Review upgrades and provide suggestions and provide proposals for system improvements.
Advise the information technology department of problems and assist in problem resolution.
Write user instruction manuals.
Conduct user training.
Control user security.
Provide monthly and annual deadline calendars to system users.
Provide ad hoc and recurring reports to the director, city management, and others as requested.
Represent the department and provide technical information and guidance on assigned functions and activities.
Communicate verbally and in writing to provide information on policies and procedures.
Maintain historical records in the area of assignment.
Prepare correspondence to applicants, employees, and others.
Prepare activity reports on selection and testing, human resources information system issues, payroll, and other activities as required.
Perform research work by gathering data to prepare reports.
Compose correspondence for signature of division or department manager.
Make recommendations for more efficient delivery of services.
Supervise assigned personnel.
Meet with staff on regular scheduled basis.
Prioritize and coordinate unit activities.
Instruct, review, guide, and check work.
Appraise employee performance.
Provide training and development.
Enforce personnel rules, regulations, and work and safety standards.
Counsel, motivate, and maintain harmony.
Interview applicants and recommend hiring, terminations, transfers, disciplinary actions, leave, or other employee status changes.