Lead Executive Assistant - Administration - Full time

Sanford Health • Sioux Falls, SD

3d • Onsite

About The Position

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. This role involves working as an extension of our leadership team, supporting the CIO and individuals at the VP level. You will provide essential support for all executive functions, acting as a friendly, cooperative, and positive representative of the organization. Considerable initiative and judgment are required to handle routine matters, answer inquiries, and relieve executives of clerical and minor executive duties. Planning, maintaining, and coordinating executive calendars are essential. The ideal candidate will be self-directed with a high level of accountability, working with minimal or no supervision. This position functions as a resource for other executives, employees, physicians, and the public. While procedures are standardized, new situations will arise requiring independent decisions. The role involves discreet handling of sensitive, confidential information and the ability to work effectively under stressful conditions. Excellent time management, organizational skills, and a professional attitude, attire, and demeanor are crucial. The ability to anticipate the needs of superiors before they are expressed is a significant asset.

Requirements

• Associate degree in a secretarial or related field or equivalent six years Administrative Assistant work experience is required.
• Must be able to create a friendly, cooperative impression and positive image of the organization when dealing with employees, visitors, patients/residents, board and medical staff members.
• Must be self-directed with a high level of accountability and work with minimal or no supervision.
• Functions as a resource for other executives, employees, physicians and public.
• Deals discreetly with sensitive, confidential information.
• Must be able to work in stressful conditions and must manage stress well.
• Must have excellent time management and organizational skills.
• Must present a courteous and cooperative manner in dealing with people as well as a professional attitude, attire and demeanor.
• Knowledge of organizational policies, procedures and systems.
• Ability to establish and maintain effective working relationships with management, other employees and the public.
• Ability to identify problems and recommend solutions.
• Ability to establish priorities and coordinate work activities.
• Ability to react calmly and effectively in stressful working situations.

Nice To Haves

• The ability to anticipate the needs of your superiors before they ask for them is a great asset.

Responsibilities

• Manage and maintain calendar including scheduling appointments, internal/external meetings and conference calls.
• Responsible for meeting agenda preparation, recording, and distribution of executive meeting minutes.
• Anticipate, prioritize, and plan for future projects and meetings.
• Draft and edit correspondence, communications, presentations and other documents.
• Planning, maintaining and coordinating the Executive(s)'s calendars.
• Organize meetings, plan agendas, attend meetings and take accurate minutes.
• Coordinate and make travel arrangements.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree