Lead Executive Assistant - Board & Executive Operations

Dynatrace•Boston, MA

4d•Hybrid

About The Position

Dynatrace is seeking an experienced, proactive Lead Executive Assistant to support the General Counsel and Legal Leadership Team, as well as manage logistics and support for the Dynatrace Board of Directors. This high-visibility role also provides backup support to the CEO’s Executive Assistant and requires regular presence in our Boston office. The ideal candidate is a trusted partner who anticipates needs, exercises sound judgment, and thrives in a fast-paced environment. This individual will coordinate complex meetings, travel, and events for board members and senior leaders while delivering a seamless, high-touch experience.

Requirements

8+ years of experience supporting C-level executives and Board of Directors preferred.
Proven expertise managing complex calendars, executive meetings, events, offsites, travel, and logistics.
Experience managing venues, hotels, vendors, budgets, contracts, and negotiations.
Advanced proficiency with Microsoft 365, including Outlook calendar management.
Exceptional organizational, communication, project management, problem-solving, and relationship-building skills.
Executive presence, sound judgment, discretion, adaptability, and a proactive, service-oriented approach.

Responsibilities

Deliver high-level executive support to the General Counsel and Legal Leadership Team, including complex calendar management, travel arrangements, expense reporting, meeting coordination, and daily operations.
Provide temporary executive support to the CFO.
Anticipate executive needs, resolve scheduling conflicts, and respond quickly to changing priorities and time-sensitive requests.
Coordinate executive offsites, leadership meetings, and strategic company events.
Provide backup support to the CEO’s Executive Assistant to ensure continuity of executive operations.
Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
Plan and execute quarterly and special board meetings, dinners, and executive events.
Work with board members and their executive assistants to coordinate meeting availability, scheduling, invitations, communications, and virtual meeting settings.
Coordinate venues, technology, room setups, security, catering, and virtual participation.
Maintain project plans, timelines, attendee lists, seating plans, and event materials.
Source venues, negotiate terms, and manage hotel contracts, room blocks, and reservations.
Partner with internal teams and vendors to deliver seamless meetings, travel, and events.
Build strong relationships with board members, senior leaders, administrative teams, workplace partners, venues, hotels, and vendors.
Manage multiple high-priority projects with accuracy, confidentiality, and follow-through.
Anticipate logistics challenges, resolve issues proactively, and adapt plans as needed.
Improve processes and documentation to strengthen board and executive operations.