Lead Corporate Governance Paralegal

Resideo•Melville, NY

2d•$120,145 - $224,064•Remote

About The Position

Resideo is seeking a highly organized and detail-oriented Lead Corporate Governance Paralegal to support the Office of the Corporate Secretary. The focus will be on handling a broad array of public reporting, governance, and finance matters. This is an exciting chance to have a broad range of responsibilities for critical, complex work supporting a dynamic team at a growing business. The ideal candidate possesses the ability to work efficiently and independently with little or no supervision, a strong sense of ownership and pride in their work product, with careful attention to details, excellent organizational skills and the ability to manage multiple time-sensitive projects concurrently, the motivation to learn new skills while continuously improve existing processes, strong communication skills and experience in working with C-Suite and Board Directors on highly confidential matters; and a sense of awareness and ability to establish positive working relationships with internal clients and external vendors. A successful candidate will be expected to provide pragmatic, creative, collaborative, and solution-oriented support throughout the company; will have a strong business sense and have experience working as a self-starter in an environment that is fast-paced, business and results-oriented and team focused.

Requirements

12+ years of work experience as a paralegal or legal assistant at a corporate in-house legal department or a law firm
10+ years of experience as a paralegal or legal assistant in a Corporate Secretary department of a U.S. public company or in the Corporate Governance department of a law firm
Previous use of computer software (Workiva) to make SEC filings via EDGAR, as well as competency in managing electronic board portals such as Diligent.

Nice To Haves

Paralegal Certification
Proficient computer software skills in Microsoft Word, PowerPoint, Excel, and Outlook
Stellar organizational skills
Exceptional attention to detail
High degree of self-direction and motivation with good teamwork and interpersonal skills
Superior verbal, written and communication skills and strong business acumen.
Results-driven and ability to prioritize workflow.
Ability to meet demanding deadlines in a fast-paced environment.
Ability to think creatively in solving critical/time sensitive issues.
Ability to interact well with attorneys and business personnel throughout Resideo and outside service providers.
Flexibility and willingness to pitch in on unexpected projects.

Responsibilities

Assist with Board of Directors meetings and record keeping, including drafting of board and committee meeting agendas, readout notes and related minutes/resolutions for the same, maintaining the minute book, preparation of meeting materials, and implementing and managing a board portal.
Calendar, draft and manage all Section 16 filings, including Forms 3 and 4.
Support NYSE required reporting, including annual attestation.
Coordinate NYSE filings and prenotification of press releases, earnings, and other press releases.
Draft proxy materials (e.g., cards, notice & access), coordinating distribution with proxy agent, and annual report printers.
Draft meeting certificates and documents.
Coordinate annual review of charters, preparation of standing board and committee calendar items.
Prepare for, coordinate, and administer annual shareholder meeting, including collaboration with Inspector of Electors.
Coordinate stockholder queries and work with transfer agents including estate executors, unclaimed property, etc.
Assist in the preparation of SEC Forms including 10-K, 10-Q, proxy statement disclosures and beneficial ownership tables, working with Corporate Secretary and C-level to obtain necessary signatures/certifications.
Prepare and coordinate collection of annual Director and Officer questionnaires.
Assist with on-boarding and departure of executives and directors.
Handle special projects as requested.
Demonstrate confidence in communicating and liaising with all levels of Leadership including C-Suite and Board members.