Lead Coordinator, Internship Placements

University of Ottawa•Ottawa, ON

7d•CA$72,437 - CA$91,502•Hybrid

About The Position

The Lead Coordinator, Internship Placements is responsible for the planning, coordination and delivery of clinical placements. They have full responsibility of managing all organizational and logistical aspects such as capacities and requirements and is also responsible for all administrative operations related to clinical placements. They ensure that all logistical, administrative and collaborative aspects of the clinical placements are successfully rolled out while maintaining strong relationships with all stakeholders (i.e., students, pharmacists, coordinators, hospitals, community partners) involved and providing a positive experience for all.

Requirements

University Degree in Administration, business or similar specialty or an equivalent combination of education and work experience
4 years of related experience
General knowledge of time and project management and administration principles normally acquired through postsecondary education and/or a work environment.
Experience in planning, organizing and coordinating activities and projects
Ability to work and problem solve under pressure
Strong interpersonal and relationship building skills
Proven track record of successfully navigating and thriving in work environments with minimal supervision, showcasing the ability to make sound decisions in ambiguous or uncertain situations.
Advanced multi-tasking and organizational skills and ability to be flexible when priorities shift
High level of accuracy and attention to detail
Able to work independently and have autonomy of their work and have a clear set of plans and priorities and to meet deadlines in a fast-paced and high-volume work environment
Ability to communicate effectively with students, faculty members, other key personnel within the Faculty of Medicine and the University of Ottawa and external partners
Advanced knowledge and experience using computer systems and software’s such as word-processing (MS Word), financial spreadsheets (MS Excel), email and scheduling (MS Outlook), virtual conference platforms (MS Teams and Zoom), information databases and web-based applications; uOcampus, Brightspace, Elentra and One45.
Bilingual. Advanced proficiency level for French and English (spoken and written, including administrative writing, grammar and spelling).

Nice To Haves

Previous experience in a medical, health science and/or academic setting is considered an asset

Responsibilities

Responsible for the coordination of all logistical aspects related to the clinical placements from start to finish including but not limited to: coordination of students’ clinical placements in hospitals and pharmacies; updating risk management requirements in collaboration with the risk management team; coordinate a number of international exchanges and agreements managed by the International and Global Health Office (IGHO), coordinate student and preceptor evaluations. Responsible for providing necessary statistics and data.
Oversees the planning of schedules and impactful administrative tasks. Develops, manages and maintains a calendar/schedule of operations and procedural guides for clinical placements. Ensures collaboration with our hospital partners for student onboarding. Provides administrative support and actively participates at various internal and external committees.
Collaborates with various internal and external parties to ensure the successful roll out of all aspects involved with clinical placements. Internally collaborates and works closely with external coordinators of clinical placements ensuring a strong collaboration for the delivery of clinical activities. Builds and maintains positive relationships with stakeholders involved, ensuring the successful delivery of the rotations. Collaborates with the Program Director and the Associate Director, to ensure the success of our students.
Acts as the expert authority with our collaborators and develops the proper training and reference material to support our common goals. Enhances the student experience by actively engaging in student orientation and providing assistance in resolving challenges with preceptors.
Ensures accurate, timely and professional communications in both languages for the planning of the electives to various parties involved including but limited to teachers (pharmacists), students, leadership, internal and external stakeholders. Is actively involved in the maintenance of the internship web page.