Lead Admissions Counselor - (Student Service Professional III, Range I) - Undergraduate Admissions and Recruitment

CSU Careers•San Francisco, CA

6d•Onsite

About The Position

Reporting to the Associate Director for Admissions, the Lead Admissions Counselor is a lead student advisor in the Office of Undergraduate Admissions and Recruitment by providing complex and multifaceted admissions advising and coordination for the admission evaluation for both transfer and first-year applicants to the University. The incumbent provides a secondary level of advising to new students above the admission counselor level, when more nuanced and creative approaches are necessary. The incumbent’s skill level enables them to provide lead work in the area of admissions, related to staffing, training, and planning for the SSP II Admission Counselors. The incumbent builds on knowledge of California Title V, CSU eligibility requirements, and SFSU policies to support the staff by offering specialized training on admissions and transfer credit policies and procedures, and handling challenging and unique student, parent, staff, and faculty interactions. The incumbent supports the Director in processing special action admission requests involving complex and/or multifaceted student concerns. The incumbent provides in depth guidance to CSU ineligible applicants to assist them to become eligible, student-focused customer service and staff leadership by demonstrating effective listening, availability and timely responses to all inquiries. In collaboration with the Director, business analysts and other leads, the incumbent consults on optimizing existing procedures through configuration of the Cal State Apply student application system, and the PeopleSoft Campus Solutions (student records database), to drive admission decisions, send communications, and monitor application processing. The incumbent also communicates with the Director regarding current resource allocations by distributing work schedules and interfacing with staff to accommodate schedule changes. The incumbent trains new and current staff and participates in the selection and onboarding of new staff. The incumbent collaborates with Academic Advising, Registrar, and Academic Departments and works directly with new students on complex admission related matters.

Requirements

Thorough knowledge of the principles of individual and group behavior.
General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned.
Working knowledge of student services programs outside the program to which immediately assigned.
Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals.
Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience.
One year in the program area to which assigned may be preferred but is not required.
A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience.
A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.
Equivalent to graduation from a four-year college or university in a related field; 3 years of professional student services related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related.
Sustained computer use.
May be required to travel to off-campus locations for special activities.
May be required to attend some evening and weekend activities.
Must be able to interact competently with a culturally and ethnically diverse population of students, faculty and staff.
The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Nice To Haves

Master’s degree.
Particular knowledge of California and the CSU higher education environment.
Experience with undergraduate admissions and transfer credit policies and processes.
Experience providing excellent customer service in higher education.
Must be able to assist and advocate for students and parents, helping them navigate through the undergraduate admission processes.
Ability to integrate the use of a variety of technological systems used in workload planning and in transmission and retrieval of student information from databases, word processing software, spreadsheets, and messaging applications.
Ability to interpret academic publications, Title 5, SFSU and CSU policies, and bulletin information.
Ability to adapt to frequent changes/upgrades to procedures involving PeopleSoft Campus Solutions and to help optimize procedures with available software tools.
Ability to apply specific procedures to retrieve and upload documents to On Base, the optical archive of educational records.
Ability to utilize search functions and setup features in the Cal State Apply Control site, the CSU online application system.
Use Cal State Apply information to direct applicants approved to apply under exceptional circumstances.
Ability to identify documents and to use PeopleSoft Campus Solutions to match documents to student records.
Ability to respond to complex and/or sensitive student inquiries which may include appeals on the basis of disability or extenuating circumstances.
Incumbent must be able to respond tactfully in challenging customer interactions and to remain focused on the issue at hand.
Demonstrated experience with a variety of technological systems used in resource allocation including staffing, room scheduling, and ordering supplies or equipment.
Ability to recognize the value of alternate problem-solving techniques and to develop effective solutions using incomplete or ambiguous information
Demonstrated experience supervising others.

Responsibilities

Provide oversight to the freshman and transfer admission decision processing and communication according to Title V, CSU, and SFSU policies.
Makes admissions eligibility determinations using appropriate criteria, including knowledge and experience of records, transcripts, and official documents.
Manage requests for late applications and other exceptions or appeals.
Manage impacted major decision processing.
Provide advisement to applicants, families, and high school and college counselors on complex admissions-related matters.
In collaboration with key campus partners, ensure that referrals for new applicants to support programs, like the Educational Opportunity Program (EOP), Veterans, Metro Academies, Athletics, Project Rebound, and Impacted Major programs are fully addressed.
Ensure that processes meet all goals for providing timely admission decisions.
Collaborate in the development and maintenance of training and procedural material for admissions staff.
Assist in hiring, manage the training, and contribute to the review of admissions counselor performance.
Assist in the coordination of the recruitment, training, and leadership of a team of (5-7) student workers who will assist with answering general phone inquiries and One Stop coverage. This includes scheduling work hours and completing timesheets.
As the lead applicant advisor, the incumbent researches, analyzes, consults, and advises applicants, students, staff and faculty on complex admissions and transfer credit problems, including in situations where few precedents or guidelines exist.
The incumbent plans, documents, and administers staff training relating to admissions; and responds to/makes recommendations on both routine and complicated inquiries relating to application procedures and deadlines.
Based on the needs assessed from the incumbent’s daily advising activities with applicants, the incumbent collaborates with the Director regarding the set-up and development of a wide range of admission solutions for the identification, tracking, monitoring and communication of applicants throughout the admission process.
Advise students regarding residency policies, including how to establish California residency.
Assess initial residency status for tuition purposes for applicants.
Review and decide on appeals and changes of residency status for new and continuing students.
Assist students in the appeal process to the Office of General Counsel.
Collaborate with the Dream Resource Center and the Office of Financial Aid on AB540 students.
Ensure that transfer credit is assessed and correctly applied in coordination with the transfer credit team’s activities.
Assist applicants and new students with understanding their transfer credit reports.
Assist new students during summer freshman and transfer orientations.
Ensure that student records are properly updated.
Other duties as assigned