Lead Administrative Assistant- Motion Analysis Lab

Mayo Clinic•Rochester, MN

118d•$23 - $30

About The Position

Mayo Clinic is a top-ranked healthcare provider dedicated to putting patients first and investing in its employees with competitive compensation and comprehensive benefits. This role offers continuing education and advancement opportunities for a long, successful career.

Requirements

High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role OR one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role OR an associate’s degree in an administrative, business, or medical-related program.
Administrative support role experience must include meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.
Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential.
Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.

Responsibilities

Perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up for meetings, events, and professional travel.
Manage calendars.
Prepare documents and presentation materials.
Process invoices and reimbursements.
Compose and/or transcribe correspondence/documents.
Support departmental projects/activities.
Create and maintain web sites, web pages, databases, spreadsheets, and social media accounts.
Answer telephones and provide related follow-through.
Exhibit initiative, proficiency, and adaptability to optimize the time of those supported.
Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
Ensure accuracy and completeness through attention to detail.
Provide oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor.
Serve as a front-line resource to colleagues.