Lab Administrative Assistant

Rythm Health•Omaha, NE

4d•Onsite

About The Position

Rythm Health is a growing diagnostics and healthcare company based in Omaha, Nebraska. As we scale our lab operations and team, we're looking for a proactive, detail-oriented Administrative Assistant to be the friendly first point of contact for our office and a key partner in keeping our day-to-day office operations running smoothly. The Administrative Assistant provides front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance.

Requirements

2+ years of experience in an administrative, receptionist, or office support role preferred
Strong organizational skills with the ability to juggle multiple priorities and deadlines
Excellent written and verbal communication skills, with a professional and welcoming demeanor
Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
Discretion in handling confidential or sensitive information
Self-starter who is comfortable taking initiative and working with minimal supervision

Nice To Haves

Bachelor's degree preferred
Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required

Responsibilities

Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs
Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
Take notes/minutes during meetings and distribute action items and summaries
Help coordinate logistics for larger meetings, offsites, or visits from partners/investors
Order and maintain inventory of office and kitchen supplies
Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
Keep common areas, kitchen, and reception area organized and presentable
Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
Maintain organized digital and physical filing systems
Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
Assist with travel arrangements and expense tracking as needed
Provide backup administrative support to leadership as needed
Take on other administrative projects and duties as assigned