Lead Administrative Assistant - ON SITE

Vanderbilt University Medical Center•Nashville, TN

17h•Onsite

About The Position

In your pivotal role as Lead Administrative Assistant, you will serve as a primary resource for daily operations and provide administrative and business support to complex area(s), independently. You also will serve as a liaison with internal/external groups. Your duties will include, but not be limited to, calendar/meeting support for the Associate Nursing Officer and assisting with maintaining the operations of the NICU thru ordering, scheduling and organizing. You will work Monday-Friday, traditional day time business hours, and will work on site at Vanderbilt Children's Hospital located at 2200 Children's Way in Nashville, TN. Join our team in a Level IV Neonatal Intensive Care Unit (NICU) dedicated to providing advanced, compassionate care to our most vulnerable patients. Our NICU includes over 131 beds and supports more than 1,500 premature and/or critically ill newborns annually. Neonatal Services is organized into specialized pods, allowing for cohorting of patient diagnoses and delivery of highly expert, focused care.

Requirements

HS Diploma/GED
Proficient Microsoft Products
5 years of relevant experience

Nice To Haves

Previous experience supporting director level or above is a plus
Previous experience with Workforce mgmt., Kronos & WorkDay is a plus

Responsibilities

Performs key administrative functions which may include serving as representative of the organizational area.
Proactively facilitates and manages administrative functions.
Supports and coordinates area initiatives.
Compiles data, analyzes information and summarizes findings in support of an area.
Analyzes and prepares budgetary data.
Independently performs non-routine tasks that significantly impact team and other related teams.
Gathers and analyzes data to solve problems that arise with little or no precendent.
Serves as a lead for the team by providing expertise and guidance to team members.
Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.