Lead Administrative Assistant – Onsite, Nashville TN

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

The Lead Administrative Assistant provides comprehensive administrative and operational support to the Assistant Nursing Officer (ANO) and the Director of the Trauma and Injury Prevention Program, while serving as a key administrative resource for Monroe Carell’s Perioperative Services team. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.

Requirements

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience using Workday and UKG for HR, workforce management, and administrative processes
Strong organizational and time-management skills with the ability to effectively prioritize competing demands
Excellent verbal and written communication skills with a professional and customer-focused approach
Exceptional attention to detail and commitment to accuracy
Ability to manage multiple priorities and adapt to changing needs in a fast-paced healthcare environment
Demonstrated ability to handle sensitive and confidential information with discretion
Strong problem-solving skills and a proactive approach to supporting leaders and departmental operations
Ability to collaborate effectively with administrative staff, clinical leaders, and cross-functional teams
Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
Relevant Work Experience
5 years
High School Diploma or GED

Nice To Haves

Experience coordinating meetings, events, schedules, and operational support activities preferred

Responsibilities

Performs key administrative functions which may include serving as representative of the organizational area.
Proactively facilitates and manages administrative functions.
Supports and coordinates area initiatives.
Compiles data, analyzes information and summarizes findings in support of an area.
Analyzes and prepares budgetary data.
The responsibilities listed are a general overview of the position and additional duties may be assigned.