Federal Work Study Internship Program: Lead Administrative Assistant

University of Virginia • Charlottesville, VA

13d • Onsite

About The Position

The University of Virginia Department of Mathematics is seeking a reliable and professional Lead Administrative Assistant to provide front-office, administrative, and supervisory support. This position serves as a key point of contact for students, faculty, staff, and visitors. The Lead Administrative Assistant will help ensure the smooth day-to-day operation of the department through a variety of administrative and customer service responsibilities.

Requirements

• Full-time UVA undergraduate student with Federal Work-Study eligibility.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Professionalism, reliability, and discretion.

Nice To Haves

• In addition to the job duties and responsibilities outlined above, this position will participate in a structured internship experience through the Internship Placement Program (IPP).
• If selected, interns must enroll in either UNST 3910 (1 cr.) or UNST 3920 (1 cr.).
• The courses are offered 9+ times during the fall, offering plenty of options to choose from.
• If the course does not work for your schedule, we also offer an asynchronous co-curricular workshop series through Canvas.
• Through this robust internship experience, students will receive dedicated career support from their supervisor and gain key skills and competencies that align with future job interests.
• The FWS Internship will look great on your resume and provide the student with impactful stories to share in interviews.
• TFWS Internships are best suited for students in their 2nd – 4th years.

Responsibilities

• Serve as the first point of contact for visitors.
• Answer and direct phone calls, emails, and in-person inquiries.
• Assist with key checkout and tracking procedures.
• Provide visitor parking information and permits when needed.
• Support faculty, staff, students, and visitors with administrative requests.
• Maintain office records, files, and departmental resources.
• Assist with departmental events, seminars, and special projects.
• Perform other administrative and office support duties as assigned.
• Assist staff with supervisory responsibilities.

Benefits

• Hourly Rate: $18

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: Associate degree