Lead Accountant / AR Manager

Passport

11d•Hybrid

About The Position

We are seeking a detail-oriented, hands-on Accounting Lead to join our growing finance team at Passport, a shipping and logistics platform for e-commerce brands. This hybrid role leads our day-to-day accounts payable function, including our freight carrier network, vendor invoices, and corporate card compliance while also owning a defined slice of our general ledger and month-end close. The ideal candidate is as comfortable managing invoices, vendors, and payment cycles as they are in the technical detail of a reconciliation and reports directly to the Accounting Manager.

Requirements

Bachelor's degree in Accounting, Finance, or a related field.
4–6 years of accounts payable experience, including 1–2 years directly supervising AP staff or an outsourced resource, at a U.S.-based company, along with hands-on general accounting experience (journal entries, reconciliations, month-end close).
Solid working knowledge of U.S. GAAP, experience operating in a SOX-aligned or otherwise controls-conscious environment is a plus.
Hands-on experience with QuickBooks Online, Tipalti, Bill.com, and Ramp; advanced Excel skills.
Strong analytical and organizational skills with a high attention to detail.
Ability to communicate effectively across departments and time zones.
Self-starter with the ability to manage multiple priorities independently in a remote environment.

Nice To Haves

CPA or active progress toward CPA is a plus, not required.
Experience in shipping, logistics, or e-commerce is a plus.

Responsibilities

Own the end-to-end accounts payable process — invoice intake, coding, approval routing, and payment batch preparation — ensuring vendors are paid accurately and on time.
Ensure freight carrier and vendor invoices are coded and recorded accurately, resolving data discrepancies across AP systems before invoices reach payment.
Review completed payment batches for policy compliance and appropriate approvals before submitting them to the Accounting Manager for final approval and release.
Maintain AP controls that prevent duplicate, inaccurate, or unauthorized payments.
Manage vendor onboarding, tax documentation, and vendor master data, escalating banking or payment-detail changes for independent verification.
Monitor upcoming cash requirements and payment timing, flagging funding needs to the Accounting Manager ahead of due dates.
Supervise and review the work of the AP Coordinator, and direct and quality-check the output of the external data-entry resource.
Manage corporate card compliance in Ramp, including coding accuracy, receipt enforcement, and policy adherence.
Support annual 1099 filings and related vendor tax compliance.
Lead process and automation improvements across QuickBooks Online, Tipalti, Bill.com, and Ramp to strengthen controls, improve accuracy, and shorten the close.
Partner with other departments to resolve invoice discrepancies and improve cost visibility.
Own assigned general ledger accounts and month-end close tasks end to end, ensuring compliance with U.S. GAAP and SOX-aligned controls and meeting the close calendar.
Prepare journal entries, accruals, and supporting schedules for assigned areas, and review entries prepared by others where relevant.
Prepare and review account reconciliations — including the AP subledger to the general ledger — investigating variances and clearing reconciling items before they age.
Prepare recurring cost and shipping-spend reporting, partnering with Operations to explain variances and trends.
Maintain up-to-date process documentation for the accounting procedures you own.