Law Office Assistant 1/2 (02-1229)

State of Alaska • Kenai, AK

5d • Onsite

About The Position

This position provides clerical support to attorneys and Agency administrators. Law Office Assistants maintain case file information digitally and in physical files, process police reports and evidence, answer phones, file pleadings with the Court and opposing counsel, prepare routine legal documents, and assist clients. Law Office Assistants play a significant role in ensuring that administrative tasks are handled effectively and the office runs smoothly. The Public Defender Agency is appointed by the Court to represent people who are unable to afford counsel on their own. Law Office Assistants are an integral part of providing that representation and protecting our clients' rights. Law Office Assistants work closely with attorneys and other Agency staff to make sure evidence and case materials are processed and distributed quickly. They often serve as important points of contact for the Court system, opposing counsel, and the public.

Requirements

• One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
• One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
• Must be able to obtain a Notary Public upon hire.
• Must be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).
• Full disclosure of ALL past criminal convictions (both misdemeanor and felony including suspended impositions of sentence) at the time of application is required.

Nice To Haves

• No prior legal experience is required, this is an exciting opportunity for those looking to start their career or move into a new job field.
• Many of our Law Office Assistants do not have any legal experience and we provide on the job training to ensure your success.
• This is an entry level position and many Law Office Assistants use the skills and experience they gain to promote to paralegal, investigative, and administrative management positions within the Agency, the State of Alaska, or the private sector.

Responsibilities

• Maintain case file information digitally and in physical files
• Process police reports and evidence
• Answer phones
• File pleadings with the Court and opposing counsel
• Prepare routine legal documents
• Assist clients

Benefits

• Opportunity to learn about the legal system
• Hone administrative and clerical skills for career development in the legal field
• Meaningful contributions to Alaska
• Work as a team to provide meaningful contributions to Alaska
• Work impacts people’s lives and protects the constitutional rights of all Alaskans
• Helps improve case outcomes for individuals charged with crimes
• Helps re-unify families
• Provides the foundation for successful re-entry into communities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed