Law Firm Team Assistant
About The Position
Becker, an award-winning law firm recognized by U.S. News & World Report for employee well-being and professional development, is seeking a highly organized and proactive Team Assistant to join the Collections and Foreclosure team. Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, D.C. Since 1973, Becker has focused on building a collaborative, creative, and growth-oriented culture. The ideal candidate will excel in a professional and team-oriented environment, possessing excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced setting. The firm provides individualized training on its software and role-specific responsibilities.
Requirements
- Strong verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Demonstrate strong multitasking skills including effectively managing high-volume tasks within shared mailboxes.
- Proficient in Microsoft Office Suite and PDF editing tools.
- Professionalism and ability to work both independently and collaboratively.
- High school diploma required.
- Must have a minimum of 2-3 years of relevant experience.
Nice To Haves
- Experience with collection and foreclosure software preferred.
- Familiarity with iManage, FileSite, and Aderant a plus.
- Associate or bachelor’s degree in business, Legal Studies, or a related field preferred.
Responsibilities
- Generate a variety of letters such as retainer letters, satisfaction of lien letters, and disbursement letters.
- Request title reports.
- Coordinate with process server for service of complaints.
- Coordinate hearing dates with opposing counsel and set hearings.
- E-file and e-record pleadings and documents across various Florida counties.
- Handle attorney e-signings and manage outgoing mailings.
- Process check requests, deposits, file closures, and other administrative tasks.
- Assist Paralegals with phone coverage.
- Review, prioritize, and respond to incoming items in a timely manner to meet departmental deadlines.
- Utilize a paperless workflow, ensure accurate electronic documentation, organized digital task management, and streamlined communication across teams.
- All other duties as may be required of the position.
Benefits
- Employer-Paid benefits
- Mental Health coverage
- 401k match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
