Law Firm Team Assistant

Becker & Poliakoff, P.A.•Fort Lauderdale, FL

17h

About The Position

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. We are seeking a highly organized and proactive Team Assistant to join the Collections and Foreclosure team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

Requirements

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Demonstrate strong multitasking skills including effectively managing high‑volume tasks within shared mailboxes.
Proficient in Microsoft Office Suite and PDF editing tools.
Professionalism and ability to work both independently and collaboratively.
High school diploma required
Must have a minimum of 2-3 years of relevant experience.

Nice To Haves

Experience with collection and foreclosure software preferred.
Familiarity with iManage, FileSite, and Aderant a plus.
associate or bachelor’s degree in business, Legal Studies, or a related field preferred.

Responsibilities

Generate a variety of letters such as retainer letters, satisfaction of lien letters, and disbursement letters.
Request title reports.
Coordinate with process server for service of complaints.
Coordinate hearing dates with opposing counsel and set hearings.
E-file and e-record pleadings and documents across various Florida counties.
Handle attorney e-signings and manage outgoing mailings.
Process check requests, deposits, file closures, and other administrative tasks.
Assist Paralegals with phone coverage.
Review, prioritize, and respond to incoming items in a timely manner to meet departmental deadlines. Utilize a paperless workflow, ensure accurate electronic documentation, organized digital task management, and streamlined communication across teams.
All other duties as may be required of the position.