Lateral Recruiting Assistant

Simpson Thacher & Bartlett•New York, NY

2d•Hybrid

About The Position

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. The Lateral Recruiting Assistant supports the Legal Recruiting Team in all aspects of lateral recruitment. Primary responsibilities include coordinating candidate interviews, preparing recruiting materials, maintaining recruiting databases and reporting, facilitating candidate travel and logistics, and providing administrative support throughout the hiring process. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.

Requirements

Bachelor’s degree required
Ability to develop and maintain favorable relationships with attorneys and staff in order to develop successful interview schedules and communicate relevant information related to the interview process
Must have a professional demeanor and possess excellent organizational and administrative abilities
Ability to effectively present information verbally and in writing
Familiarity with MS Outlook
Strong attention to detail
Team-oriented approach to collaborate with members from various departments across the Firm
Demonstrated ability to prioritize tasks, balance competing demands, and meet deadlines in a fast-paced professional environment
Client-focused with a personable and outgoing demeanor

Nice To Haves

Proficiency in MS Office applications such as MS Word, Excel and PowerPoint; advanced knowledge preferred

Responsibilities

Coordinate and schedule interviews, meetings, and candidate visits for lateral associate, counsel, and partner candidates; work with Conference Services and other departments to manage logistics
Prepare interview schedules, candidate materials, attorney briefing documents, and related recruiting correspondence
Serve as a point of contact for candidates, attorneys, and search firms throughout the interview process
Collect, track, and compile attorney interview feedback in a timely and confidential manner
Monitor and track candidate submissions received from search firms and referrals
Maintain accurate records of candidate information and activity within the applicant tracking system
Maintain recruiting files and records, including agency fee agreements and invoices, correspondence, and candidate materials
Coordinate candidate travel as needed
Greet candidates and facilitate interview-day logistics to ensure a professional and seamless candidate experience
Assist with the preparation and distribution of candidate communication, onboarding materials, and new hire documentation
Generate recruiting reports and assist with tracking pipeline activity.
Support lateral recruiting event planning initiatives
Assist with legal recruiting team projects, process improvements, and department initiatives
Handle sensitive and confidential candidate and recruiting information with discretion
Contribute to special projects and perform other related duties as assigned
Must be flexible to adjust hours to meet departmental needs