Language & Cultural Administrative Assistant

Kalispel Tribe Careers

11d•Hybrid

About The Position

The Language & Culture Administrative Assistant serves as a hybrid administrative and program coordination role supporting the Language and Culture department. This position ensures efficient administrative operations while coordinating logistics and execution of language and cultural programs. The role owns administrative systems, documentation, and workflow coordination, while supporting program delivery through event coordination, community engagement, and grant reporting. The position works closely with program leadership but does not own program strategy or curriculum development. This is a public-facing role requiring strong communication, relationship-building, and cultural competency across Tribal leadership, Elders, and community partners. Success in this role is defined by operational organization, timely execution of administrative and reporting processes, and effective coordination across leadership, staff, Tribal members, and community partners.

Requirements

High School Diploma or General Education Degree (GED).
Three (3) to five (5) years of progressively responsible office administration experience providing administrative support to management or an equivalent combination of education and experience is preferred
Working knowledge of the Kalispel culture, traditions and history is required
Demonstrated ability to build and maintain respectful, effective relationships with Tribal Elders and Tribal members, including engagement with elders from surrounding tribes
Demonstrated experience working with tribal communities, cultural programs, or community-based organizations preferred
Strong administrative coordination and organizational management capability across multiple priorities and deadlines
Proficiency in business systems and office applications, including Microsoft Office and internal workforce systems
Strong written and verbal communication skills, including public speaking and audience engagement
Demonstrated ability to build trust and communicate respectfully with Tribal Elders, community members, and partner organizations
Ability to operate effectively in culturally diverse environments, including community gatherings, classrooms, and formal meetings
Demonstrated discretion, diplomacy, and ability to handle sensitive or confidential information
Strong problem-solving ability in environments with evolving processes and limited standardization
Demonstrated commitment and ability to learn, use, and support the Kalispel-Salish language and language revitalization efforts
Ability to obtain and maintain Choose an item.
Ability to work flexible schedules, including evenings and weekends as required to support community programs and events
Ability to maintain consistent, regular attendance
CPR/First Aid Certification (or ability to obtain within required timeframe)
Current TB test clearance (as required for program participation)
First People’s Language and Culture Certification (or ability to obtain)
Valid driver’s license and insurability if operating a Tribal vehicle

Nice To Haves

Three (3) to five (5) years of progressively responsible office administration experience providing administrative support to management or an equivalent combination of education and experience is preferred
Demonstrated experience working with tribal communities, cultural programs, or community-based organizations preferred

Responsibilities

Manages calendars, meetings, travel arrangements, and administrative workflows for department leadership
Maintains organized systems for documentation, reporting, correspondence, and internal communication
Processes purchasing, requisitions, reimbursements, and administrative transactions in accordance with Tribal procedures
Tracks assignments, deadlines, and follow-ups to ensure timely execution and accountability
Coordinates logistics for language classes, cultural events, outreach activities, and program delivery
Ensures materials, scheduling, and communication support successful program execution
Facilitates coordination between instructors, staff, leadership, and external partners
Supports execution of events and activities, including evening and weekend programming
Supports preparation, tracking, and submission of grant reports and required documentation
Maintains reporting systems and program records to ensure compliance and audit readiness
Assists with budget tracking and program-related administrative documentation
Coordinates collection of data and inputs required for reporting and funding requirements
Serves as a liaison with schools, colleges, Tribal leadership, and community partners to support language and cultural initiatives
Coordinates communication and engagement with Tribal Elders, members, families, internal staff, leadership, and partner organizations
Delivers presentations and speaks publicly to Tribal leadership, Elders, parents, community members, and partner groups to support program awareness and participation
Represents the department in community and intertribal settings, demonstrating positive, effective, and culturally appropriate communication across diverse audiences, including Tribal Elders, children, families, staff, leadership, and community partners