Land Development Administrator

Toll Brothers, Inc.•Grapevine, TX

11d•Onsite

About The Position

Toll Brothers, America's Leading Luxury Home Builder, seeks a Land Development Administrator to assist with administrative and land development/approval/entitlement responsibilities in our office located in Grapevine, Texas. This position is on-site 5 days per week. The Land Development Administrator is responsible for the day-to-day administrative activities in support of land development operations.

Requirements

1+ year of general administrative experience
Written communication, verbal communication, & mathematical skills
Proficient computer skills, including Microsoft Office with a focus on Excel/Word
Simple accounting or construction-related math
Willingness to learn how to use Google Earth & Microsoft Project
Excellent interpersonal skills
Ability to exhibit a high level of confidentiality
Excellent organizational skills
Must be able to identify and resolve problems in a timely manner
Must be able to gather and analyze information skillfully
Willingness to contribute in a cross-functional team environment, with many members, diverse skills and changing priorities

Nice To Haves

Development/Construction Admin Experience
Accounting or Bookkeeping Experience

Responsibilities

Perform a variety of administrative tasks for the Land Development Department to include maintaining calendar & scheduling appointments; preparing letters of credit, correspondence, meeting minutes, reports, & other documents; answering telephone inquiries; greeting visitors; processing permits; maintaining files & records; purchasing office supplies & equipment; processing incoming & outgoing mail; overbudget report review
Update & maintain accurate project development budgets at the direction of the Land Development Manager
Invoice coding, & processing
Production of contracts, purchase orders, change orders & contract Exhibit B’s (in Excel) at the direction of the Land Development Manager
Ensure that signing limit protocols are followed for all contracts, purchase orders, change orders, & invoices
Support and enforce all company standards including those mandated by internal audit
Prepare monthly Concur expense reports
Coordinate travel arrangements
Run monthly vendor insurance reports
Run weekly over budget reports and distribute to appropriate manager
All other duties as assigned