Land Coordinator (2059)

DRB Homes•Houston, TX

4d•Onsite

About The Position

This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of the Division’s Land functions. The role involves providing administrative support to the Division Acquisition and Development Team, assisting with Land Committee submissions, and various tasks related to Land Development. The coordinator will also support other departments as needed, work independently and within a team on special projects, and prepare various reports. Key responsibilities include reconciling department invoices, managing department mail, expense reports, and administrative tasks. The role may involve preparing documents such as contracts and memoranda, maintaining project files, and assisting with financial assurances like bonds and letters of credit. Additionally, the position requires attending Land Development meetings, maintaining permit applications and Storm Water Management Plans, and assisting in the creation and management of HOA and Condo Associations. This includes processing HOA invoices, understanding HOA financials, and scheduling transition walks and HOA activities. The coordinator may also need to be an active HOA board member and attend HOA meetings, as well as attend on-site project meetings and deliver permits and paperwork to County Agencies.

Requirements

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to manage multiple tasks.
Must have high level of interpersonal skills to handle sensitive and confidential situations working with outside vendors and internal staff.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel,PowerPoint).
Working knowledge of general office equipment
Office level computer skills required – including MS Word, Excel, Outlook, etc.
Detail oriented and organized.
Problem solving and research skills.
Time Management skills a must with a willingness to learn new tasks
Valid driver’s license

Nice To Haves

Knowledge and Skills Working knowledge and experience in Home Building or Real Estate is preferred
Bachelor’s degree preferred
1-3 years experience of administrative office/management support preferred.
Previous homebuilding experience is preferred, but not required.

Responsibilities

Provides administrative support to the Division Acquisition and Development Team as directed
Supports Land Acquisition Manager in preparing Land Committee submissions
Supports Land Development Manager in various tasks related to Land Development
May provide other departments with administrative supports as required
Works independently and within a team on special projects.
Prepares financial, statistical, narrative and / or other reports as requested by management
Reconciles department invoices for approval and processing
Responsible for all department mail, expense reports, administrative tasking, statistical reports, special assignments etc…
May coordinate and prepare documents such as contract, and memoranda for review, approval, and use by Division management.
Prepare and maintain project files.
Assist Land Development Management team with all financial assurances (bonds and letters of credit, etc.)
Attend Land Development meetings as needed, Progress schedules, Weekly meeting notes
Maintain State and Local permit applications and Storm Water Management Plans.
Assist in creation and management of HOA and Condo Associations
Process Homeowner Association (HOA) invoices (month/quarterly dues, subsidy requests, etc.) and ensure timely payment.
Understand HOA financials and provide feedback to the Land Department regarding any budget changes and/or deficit funding requirements as needed.
Schedule transition walks for all tracts that will be owned and maintained by the HOA.
Organize and schedule all HOA activities with the HOA manager and division personnel
May need to be an active HOA board member and attend all HOA meetings
Attend on site project meetings and deliver permits and paperwork to County Agencies as needed
Other duties as apparent or assigned