Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Sonoma State University•Sonoma, CA

5d•Onsite

About The Position

Under the direction of the Director, TRiO Lake–Mendocino Programs and/or the Regional Project Director and Assistant Director, the Lake & Mendocino County TRiO Programs Administrative Coordinator provides a variety of administrative, fiscal, and compliance support for assigned TRiO programs to ensure efficient, student-centered regional operations. The incumbent processes and reconciles budgets, purchases, and travel; maintains participant data in the student database system; prepares reports for audits and Annual Performance Reports (APRs); and ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies. Working closely with the Associate Director of Business Operations and in collaboration with other support staff, the incumbent helps maintain fiscal integrity, supports program events, and provides lead work direction, training, and guidance to other support staff. In addition, this position provides back up to other staff in the department as needed. Work assignments require professional interaction at the highest levels within and outside the university. Duties take place mostly in an office setting at Fort Bragg High School and off site at target high schools throughout Mendocino, Lake and Sonoma Counties. The role involves frequent interaction with students, families, school partners, and campus departments in a professional office setting, with travel within the corresponding counties for meetings, trainings, and program events. Evening or weekend work may be required during recruitment, reporting, or summer programming to meet operational needs.

Requirements

High school degree or technical/vocational program.
Minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs.
Thorough knowledge of standard office systems and the ability to use a broad range of standard office technology.
Ability to organize and track multiple projects, meet deadlines, and communicate clearly and effectively in a fast-paced, student-focused environment.
Ability to maintain accurate financial and student-data records in compliance with institutional and federal requirements.
Strong interpersonal skills and the ability to work collaboratively within a diverse team environment.
Demonstrated sensitivity to the needs and characteristics of low-income and potential first-generation college students.
Successful completion of a live scan fingerprinting for Sonoma State University, including a live scan fingerprinting at the assigned school site location and TB test.

Nice To Haves

Bachelor’s degree highly preferred.
Experience working with TRiO programs, federally funded grants, or educational-equity initiatives.
Knowledge of TRiO federal guidelines and university sponsored-programs policies.
Experience reconciling budgets and preparing documentation for audits or performance reports preferred.
Familiarity with the purpose and administrative operations of TRiO Programs is highly preferred.
Proficiency with Microsoft Office, Google Workspace, and Blumen or similar student database systems.
Knowledge of PeopleSoft preferred.
Bilingual Spanish/English preferred.

Responsibilities

Provides administrative, fiscal, and compliance support for assigned TRiO programs.
Processes and reconciles budgets, purchases, and travel.
Maintains participant data in the student database system.
Prepares reports for audits and Annual Performance Reports (APRs).
Ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies.
Helps maintain fiscal integrity and supports program events.
Provides lead work direction, training, and guidance to other support staff.
Provides back up to other staff in the department as needed.