Laboratory Operations Coordinator

American Engineering Testing Inc•Saint Paul, MN

2d•$62,000 - $75,000

About The Position

The Laboratory Operations Coordinator supports the efficient operation of the Concrete Materials Laboratory by coordinating project administration, laboratory workflows, sample and inventory management, equipment calibration, and quality and safety documentation. The role maintains accurate records, supports compliance with applicable laboratory standards and accreditation requirements, and coordinates proficiency testing, inspections, and audits. Working closely with laboratory personnel, engineers, project managers, and external service providers, the coordinator helps ensure laboratory activities are organized, properly documented, and completed in accordance with established procedures and project requirements. The position has no direct supervisory responsibilities and works collaboratively to support laboratory operations and compliance objectives. The role operates in both professional office and laboratory environments, with possible work in laboratory and warehouse storage areas and occasional fieldwork or site visits. Compensation is expected to be $62,000–$75,000 per year, based on skill set and experience. The selected candidate must be authorized to work for any U.S. employer without requiring visa sponsorship now or in the future.

Requirements

High school diploma or equivalent required.
Three to five years of experience in laboratory operations, project administration, quality documentation, inventory management, or a related field.
Proficiency in Microsoft Office 365 applications, including Word, Excel, Outlook, and PowerPoint.
Strong organizational, communication, and time-management skills, including the ability to manage multiple priorities, maintain accurate records, and meet deadlines.
Experience maintaining accurate operational records, inventory documentation, and quality or compliance-related records.
Strong attention to detail, analytical skills, and problem-solving abilities.
Forklift certification, or ability to complete company-provided forklift operator training and obtain authorization to operate forklifts within the first 30 days of employment.
Authorization to work for any employer in the United States without requiring visa sponsorship now or in the future.

Nice To Haves

Associate's or bachelor's degree in Business Administration, Engineering, Geology, Chemistry, Materials Science, or a related field.
Familiarity with business systems such as Dynamics, Qest, or similar software.
Experience with laboratory information management systems, sample tracking, inventory management, or laboratory quality documentation.
Familiarity with ASTM and AASHTO standards, CCRL programs, and laboratory accreditation or quality assurance requirements.
Experience coordinating equipment calibration, maintenance schedules, and related quality documentation.
Knowledge of laboratory chemical safety practices, Safety Data Sheets (SDS), chemical labeling, storage, and hazard communication requirements.
Experience preparing documentation and coordinating activities for laboratory inspections, audits, accreditation assessments, or corrective action processes.
Experience supporting project administration, invoicing, and financial tracking.

Responsibilities

Provide administrative support throughout the project lifecycle, including project setup, documentation, invoicing, and closeout.
Collaborate with engineers, project managers, and laboratory personnel to ensure accurate project information, data entry, and tracking in company business systems.
Prepare, format, and maintain technical documentation and proposals in accordance with company standards.
Coordinate sample handling, subsampling, and material availability for scheduled laboratory activities according to established procedures and project requirements.
Manage sample receipt, tracking, storage, retention, disposal, records, and chain-of-custody documentation.
Work with laboratory leadership to identify and implement process improvements for administrative operations, workflows, and efficiency.
Maintain laboratory quality documentation and support adherence to applicable ASTM, AASHTO, CCRL, and internal quality assurance requirements.
Administer laboratory proficiency testing programs, including scheduling, documentation, submissions, and compliance tracking.
Maintain laboratory chemical safety documentation and support proper chemical storage, labeling, and hazard communication practices.
Manage laboratory equipment inventories, calibration schedules, maintenance records, and related quality documentation; coordinate calibration, repairs, and certification with external service providers.
Facilitate laboratory audits, inspections, and accreditation assessments, including documentation preparation, activity coordination, and corrective action tracking.
Manage laboratory inventory levels and coordinate replenishment of chemicals, materials, consumables, and supplies.
Safely operate forklifts and other authorized material-handling equipment in accordance with established safety procedures.
Stay current on laboratory quality processes, accreditation requirements, safety regulations, and operational best practices.
Perform other related duties as assigned to support laboratory operations and business needs.