Laboratory Administrative Coordinator

IDEXX•Grafton, MA

5d•Onsite

About The Position

As a Laboratory Administrative Coordinator, you provide high-level administrative, operational, and data management support for clinical laboratory operations. You serve as a key liaison between laboratory personnel, pathology staff, clients, vendors, and internal stakeholders to ensure the efficient processing, tracking, documentation, and reporting of clinical pathology specimens. This is a full-time position with excellent day-one benefits.

Requirements

Excellent skillset working with computers and data entry skills utilizing the most up-to-date programs.
Advanced Microsoft Office proficiency, including Excel (formulas, pivot tables, data cleanup, basic analysis), and strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.
Able to collaborate with other labs in a professional manner as well as utilizing email and Microsoft Teams on a daily basis.
A scientific or laboratory background.
Ability to understand laboratory sample data terminology and processes.
High organizational discipline, and ability to manage calendars, documents, priorities, and competing deadlines with structure and consistency.
Proactive ownership, ability to take charge of situations, follow through without reminders, and keep others informed.
Process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time.
Good attention to detail and strong multitasking ability with the ability to shift priorities.
Proven track record of managing administrative tasks in a fast-paced environment and the ability to self-manage.
Excellent presentation skills and knowledge of how to prepare material for meeting agendas.
Potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals.

Responsibilities

Coordinate and monitor the receipt, accessioning, tracking, storage, and disposition of clinical pathology specimens.
Maintain specimen records and ensure complete documentation throughout the testing lifecycle.
Support laboratory workflow processes by monitoring turnaround times, sample status, and workflow efficiency metrics.
Manage laboratory reports, correspondence, meeting schedules, and operational documentation.
Assist study managers with operational projects, clinical trials, compliance-related activities and quality assurance checks.
Investigate specimen discrepancies, missing documentation, and workflow issues and facilitate timely resolution.
Utilize Laboratory Information Systems (LIS), Laboratory Information Management Systems (LIMS), and other laboratory databases to manage specimen and testing information.
Perform data entry, validation, quality checks, and report generation with a high degree of accuracy.
Support laboratory audits, inspections, and accreditation activities.