Labor Relations Representative (Contract)

The Port Authority of NY & NJ•Jersey City, NJ

3d•Hybrid

About The Position

Reporting to the Labor Relations Executive, the Labor Relations Representative is responsible for the compilation, handling, updating and tracking of all active disciplinary and medical removal matters with respect to represented operations, maintenance, clerical, and police staff. This is a long term contract position eligible for benefits. This position requires a minimum of four days per week in office in Jersey City, NJ. The selected candidate may be required to travel to other Port Authority facilities as needed.

Requirements

Minimum of three years of progressively responsible experience in human resources, employee relations, and/or labor relations matters or a minimum of 60 college credits from an accredited college or university in Business Administration, Labor Relations, or other related field.
Demonstrated experience drafting, editing and review of specialized and technical documentation
Superior written and oral communication skills with the ability to talk in-person, and on virtual calls and phone calls with confidence in the Representative’s work product.

Nice To Haves

Demonstrated proficiency in the use of LawManager, PLI, LiveLink and Microsoft Office Suite (Outlook, Access, Excel, Word and PowerPoint).
In-depth knowledge of Port Authority organizational structure, policies and procedures.
Demonstrated understanding of the fundamentals of employment law and labor relations practices and human resources processes, including the Port Authority Labor Relations Instruction and Port Authority Memoranda of Agreement.
Excellent written and oral communication skills (as well as the ability to present to a variety of audiences), including demonstrated experience establishing, interacting and fostering working relationships with a multitude of constituents and stakeholders, Port Authority executives and staff at all levels, Labor Relations Department Management Team members, attorneys and non-attorney staff, judges and other court personnel, law firms, external agencies and other entities
Demonstrated flexibility and resourcefulness in analyzing and resolving a wide-range of matters that arise in the legal environment, as well as the ability to exercise prudent judgment and discretion in handling highly confidential and sensitive information.
Demonstrated organizational, project management and time-management expertise, with ability to self-motivate, take initiative and prioritize, handle multiple assignments concurrently, as well as working independently, within tight deadlines.
Excellent analytical skills and demonstrated proficiency in effectively persuading, influencing and negotiating with individuals at various levels, internal and external to the organization, to achieve desired outcomes
Experience reading, interpreting, and/or drafting contracts, policies, or similar documents; and an ability to analyze information from different sources to synthesize solutions/responses/conclusions to challenging questions or issues.

Responsibilities

Keep a docket of disciplinary matters and grievances to which the Representative would investigate which may include on-site visits, draft charges or responses, attend hearings, and resolve in accordance with contractual timeframes and departmental procedures.
Assist colleagues in disciplinary matters and grievances they are handling, as assigned.
Prepare, format, and service of disciplinary charges as assigned.
Coordinate and schedule all disciplines and medical removal matters, including dates for hearings, hearing locations, etc.
Obtaining dates from and coordinating schedules with arbitrators, impartial hearing officers and court reporters.
Process and track payment of all related invoices (such as grievances, panel matters, disciplines and investigations).
Generate monthly reports.
Maintain an electronic catalogue of disciplinary decisions by topic and summarizing and cataloging those and other discipline decisions by topic.
Assist in maintaining and updating tracking data related to active disciplinary matters.
Provide guidance to managers and supervisors on disciplinary and grievance procedures, when assigned.
Perform other duties and/or special projects as assigned.