Labor Relations Representative (Contract)

Port Authority of NY & NJ•Jersey City, NJ

1d•Hybrid

About The Position

The Port Authority of NY & NJ is seeking a Labor Relations Representative for a long-term contract position. This role reports to the Labor Relations Executive and is responsible for managing active disciplinary and medical removal matters for represented operations, maintenance, clerical, and police staff. The position requires a minimum of four days per week in office in Jersey City, NJ, with potential travel to other Port Authority facilities. The selected candidate will be eligible for benefits.

Requirements

Minimum of three years of progressively responsible experience in human resources, employee relations, and/or labor relations matters OR a minimum of 60 college credits from an accredited college or university in Business Administration, Labor Relations, or other related field.
Demonstrated experience drafting, editing, and reviewing specialized and technical documentation.
Superior written and oral communication skills with the ability to talk in-person, and on virtual calls and phone calls with confidence in the Representative’s work product.

Nice To Haves

Demonstrated proficiency in the use of LawManager, PLI, LiveLink and Microsoft Office Suite (Outlook, Access, Excel, Word and PowerPoint).
In-depth knowledge of Port Authority organizational structure, policies and procedures.
Demonstrated understanding of the fundamentals of employment law and labor relations practices and human resources processes, including the Port Authority Labor Relations Instruction and Port Authority Memoranda of Agreement.
Excellent written and oral communication skills (as well as the ability to present to a variety of audiences), including demonstrated experience establishing, interacting and fostering working relationships with a multitude of constituents and stakeholders, Port Authority executives and staff at all levels, Labor Relations Department Management Team members, attorneys and non-attorney staff, judges and other court personnel, law firms, external agencies and other entities.
Demonstrated flexibility and resourcefulness in analyzing and resolving a wide range of matters that arise in the legal environment, as well as the ability to exercise prudent judgment and discretion in handling highly confidential and sensitive information.
Demonstrated organizational, project management and time-management expertise, with ability to self-motivate, take initiative and prioritize, handle multiple assignments concurrently, as well as working independently, within tight deadlines.
Excellent analytical skills and demonstrated proficiency in effectively persuading, influencing and negotiating with individuals at various levels, internal and external to the organization, to achieve desired outcomes.
Experience reading, interpreting, and/or drafting contracts, policies, or similar documents; and an ability to analyze information from different sources to synthesize solutions/responses/conclusions to challenging questions or issues.

Responsibilities

Keep a docket of disciplinary matters and grievances, which may include investigating, drafting charges or responses, attending hearings, and resolving in accordance with contractual timeframes and departmental procedures.
Assist colleagues in disciplinary matters and grievances as assigned.
Prepare, format, and service disciplinary charges as assigned.
Coordinate and schedule all disciplines and medical removal matters, including dates for hearings and locations.
Obtain dates from and coordinate schedules with arbitrators, impartial hearing officers, and court reporters.
Process and track payment of all related invoices (e.g., grievances, panel matters, disciplines, investigations).
Generate monthly reports.
Maintain an electronic catalog of disciplinary decisions by topic and summarize and catalog these and other discipline decisions by topic.
Assist in maintaining and updating tracking data related to active disciplinary matters.
Provide guidance to managers and supervisors on disciplinary and grievance procedures, when assigned.
Perform other duties and/or special projects as assigned.