Labor Management Specialist-1

Harmony Senior Services•Roanoke, VA

1d•Onsite

About The Position

The Labor Management Specialist is responsible for analyzing workforce data, optimizing staffing levels, and implementing labor management strategies. This role requires discretion and independent judgment in interpreting data, advising operational leaders, prioritizing labor improvement opportunities, and developing recommendations that support operational efficiency, regulatory compliance, and quality outcomes.

Requirements

Analyzing workforce data
Optimizing staffing levels
Implementing labor management strategies
Interpreting data
Advising operational leaders
Prioritizing labor improvement opportunities
Developing recommendations
Monitoring overtime utilization
Monitoring agency spend
Monitoring variance to budget
Identifying trends and anomalies
Building and maintaining staffing models
Building and maintaining scheduling templates
Adjusting staffing grids
Advising on FTE utilization
Identifying knowledge gaps
Identifying training needs
Providing hands-on coaching
Assisting with onboarding
Delivering training on labor management
Serving as a subject matter expert
Facilitating workshops
Facilitating one-on-one coaching sessions
Leading training sessions on productivity tools, systems, and reporting platforms
Ensuring labor practices align with state regulatory laws and organizational expectations
Supporting payroll and timekeeping system integrity
Monitoring missed punches

Responsibilities

Monitor and analyze labor productivity metrics including overtime utilization, agency spend, and variance to budget to determine root causes, assess operational impact, and recommend corrective actions.
Identify trends, anomalies, and opportunities for labor cost reduction and workforce optimization.
Develop and distribute regular labor management reports for operational and executive leadership.
Collaborate with department managers to build and maintain effective staffing models and scheduling templates.
Adjust staffing grids based on census and acuity.
Advise Finance, HR, and Operations leadership on appropriate FTE utilization.
Partner with Operations to identify knowledge gaps and training needs across communities and regions.
Provide hands-on coaching during community visits to reinforce financial and labor best practices and improve labor performance.
Assist with onboarding of new Executive Directors and Regional Directors, with emphasis on financial literacy, labor management, and operational reporting.
Deliver training on labor management (labor hours and spend management), labor budget management, to Executive Directors and Department Heads.
Serve as a subject matter expert and advisor to department directors and managers on labor management best practices.
Facilitate workshops and one-on-one coaching sessions focused on FTE analysis, labor management and productivity optimization.
Lead training sessions on productivity tools, systems, and reporting platforms.
Ensure labor practices align with applicable state regulatory laws, and organizational expectation.
Support payroll and timekeeping system integrity by monitoring missed punches.
Other duties as assigned.