Labor Compliance and Union Reporting Lead

BUILD Renewables LLC•Mendota Heights, MN

1d•$95,000 - $115,000•Hybrid

About The Position

The Labor Compliance and Union Reporting Lead owns the day-to-day administration of BUILD Renewables' labor compliance systems, with primary responsibility for the compliance platform and union reporting processes as the union company becomes operational. The role connects payroll, project, contractor, apprenticeship, and labor agreement data so compliance issues are identified, assigned, corrected, and documented on time. The position begins as a hands-on individual contributor and functional lead. As the department grows, it may coordinate and review work performed by the IRA and PWA Specialist and Payroll Specialist and may develop into a formal supervisory role. The role works in a hybrid environment with three days in the office and occasional project-site or business travel as needed. Work is primarily indoors and involves extended periods of sitting, computer use, and detailed data review. Jobsite conditions may include elevated noise levels. Extended hours may be required during payroll deadlines, union reporting cycles, system implementations, audits, or project closeout. Occasional lifting of up to 30 pounds may be required.

Requirements

Four or more years of experience in construction payroll, labor compliance, union reporting, certified payroll, prevailing wage compliance, accounting, or a closely related function.
Hands-on experience administering a compliance, payroll, or reporting platform and validating data across multiple systems.
Working knowledge of union wages and fringe structures, dues and checkoffs, benefit fund reporting, collective bargaining agreement requirements, and payroll reconciliations.
Working knowledge of Davis-Bacon and Related Acts, Inflation Reduction Act prevailing wage and apprenticeship requirements, certified payroll reporting, and apprenticeship documentation.
Advanced Microsoft Excel skills, including lookups, pivot tables, reconciliation methods, and large-data review.
Proficiency with Word, Outlook, and Teams.
Strong judgment and attention to detail, with the ability to manage recurring deadlines across multiple projects, unions, contractors, and reporting periods.
Clear written and verbal communication skills and the ability to explain technical requirements, document decisions, and escalate risk promptly.

Nice To Haves

Bachelor's degree in accounting, finance, business administration, human resources, construction management, or a related field; equivalent experience is considered.
Experience with Compliance, LCPtracker, or a comparable prevailing wage and apprenticeship compliance platform.
Experience with construction timekeeping systems, ERP or job-cost systems, and union reporting portals.
Experience serving as a functional leader, trainer, reviewer, or supervisor in a payroll or compliance environment.

Responsibilities

Serve as the primary internal administrator and subject matter expert for the compliance platform.
Configure and maintain projects, contractors and subcontractors, users, wage determinations, classifications, apprenticeship programs, ratio rules, and required documentation.
Coordinate weekly certified payroll and supporting-document uploads; validate file completeness, data mappings, reporting periods, and contractor submissions.
Review compliance alerts and exceptions involving wage rates, worker classifications, overtime, fringe benefits, apprentice participation and ratios, missing documentation, and other compliance risks.
Reconcile compliance results to payroll, timekeeping, certified payroll, and project records; investigate discrepancies before closing exceptions.
Assign remediation items to the appropriate payroll, IRA and PWA, project, or subcontractor contact and track issues through documented resolution.
Maintain compliance dashboards, issue logs, audit trails, and recurring reports showing open items, aging, trends, and project risk.
Test platform updates, maintain user access, coordinate vendor support, and document changes affecting workflows or reporting.
Build and maintain union reporting procedures for the new union entity, including calendars, controls, responsibilities, and approval requirements.
Maintain a union master file by local, trade, employee, project, and jurisdiction, including collective bargaining agreements, wage and fringe schedules, dues and checkoffs, fund requirements, reciprocity information, and reporting deadlines.
Partner with Payroll, Human Resources, Accounting, Operations, and project teams to establish accurate union employee, project, pay, deduction, and fringe configurations.
Prepare, review, and submit union benefit fund reports, dues and checkoff reports, remittance detail, and other required labor-management reports accurately and on schedule.
Reconcile reported hours, gross wages, taxable wages, deductions, and employer fringe contributions to payroll registers, general ledger records, job-cost records, and payment support.
Research and correct reporting differences, retroactive adjustments, rate changes, missed deductions, contribution errors, and employee or project classification issues.
Maintain proof of submission and payment, correspondence, supporting schedules, and correction history in an audit-ready filing structure.
Support union trust and benefit fund audits, delinquency inquiries, payroll examinations, and requests for records; escalate contractual or legal interpretation questions to management or counsel.
Create reconciliations and quality-control checks to confirm compliance, payroll, certified payroll, union reports, and accounting records agree.
Monitor missing reports, unresolved exceptions, approaching deadlines, underpayments, unsupported deductions, and other items that could affect project or union compliance.
Prepare documentation for internal and external audits, tax equity agencies, agency reviews, project closeout, and union fund examinations.
Protect confidential payroll and employee information and follow established access, retention, and document-control requirements.
Act as the functional lead for compliance and union reporting, set weekly priorities, and provide status reporting to the Payroll and Compliance Manager.
Provide quality review, training, and backup support for the IRA and PWA Specialist and Payroll Specialist while maintaining appropriate separation of duties and approval controls.
Develop and maintain standard operating procedures, reporting calendars, checklists, templates, and escalation paths.
Identify recurring errors and root causes, recommend system or process changes, and measure the effectiveness of corrective actions.
Support future onboarding, workload coordination, and performance guidance for additional compliance staff as the function grows.