Label Relations Coordinator
About The Position
EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America. We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings. Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey. EMPIRE is looking for a Label Relations Coordinator to join our downtown San Francisco office. This role will report directly to the VP of Label Relations and provide operational, administrative, and campaign coordination support across a high volume of artist releases. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment where no two days look the same.
Requirements
- 1–3 years of experience in the music, entertainment, or digital marketing industry.
- Strong interest in artist marketing, label operations, or music distribution.
- Bachelor's degree or equivalent professional experience.
- Must be based in the San Francisco Bay Area or willing to relocate.
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Strong administrative and project coordination experience.
- Ability to work efficiently under tight deadlines while maintaining exceptional attention to detail.
- Comfortable handling confidential information with professionalism and discretion.
Nice To Haves
- Experience using project management platforms such as Asana, Monday.com, Airtable, Notion, or similar.
- Experience working with release schedules, marketing campaigns, DSP reporting, or music distribution platforms.
- Passion for independent music and artist development.
- Self-starter with a positive attitude, strong follow-through, and a "no task is too small" mindset.
Responsibilities
- Build, maintain, and update release timelines, campaign trackers, and internal project management tools.
- Coordinate day-to-day logistics across multiple simultaneous artist campaigns while ensuring deadlines, deliverables, and approvals remain on schedule.
- Prepare meeting agendas, take notes, and manage follow-up action items.
- Organize artist assets, marketing materials, campaign folders, and release documentation.
- Assist with marketing budgets, invoice tracking, expense reconciliation, and campaign reporting.
- Maintain release calendars and ensure internal teams are working from the most up-to-date campaign information.
- Compile streaming, playlist, social, and campaign performance metrics for internal reporting and artist recaps.
- Coordinate requests and communication between artists, managers, label partners, and internal departments.
- Collaborate with Digital Marketing, Creative, Commerce, Publicity, DSP Relations, Distribution, and other cross-functional teams to ensure campaign alignment.
- Assist in preparing presentations, one-sheets, marketing materials, and campaign documentation.
- Research market trends, competitive releases, and artist opportunities as needed.
- Proactively identify scheduling conflicts, missing deliverables, or operational bottlenecks before they impact campaign timelines.
- Support additional projects and initiatives as assigned.
Benefits
- Competitive Compensation Package
- Competitive Benefits Package
- Company Paid Life Insurance, Short-Term Disability, and Long-Term Disability Insurance
- Company Paid Health Savings Account (HSA) Contribution
- Healthcare Spending Account (FSA)
- Paid Time Off (Holidays, Vacation, and Sick)
- Company 401(k) Plan
- Wellness Resources
- Commuter Allowance
- Cell Phone Allowance
- discretionary bonus
- profit sharing program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
