Lab Operation Support and Purchasing Admin

BTI Solutions•San Jose, CA

13h•Onsite

About The Position

This role provides crucial support for lab operations and purchasing administration. The individual will manage purchase and shipping requests, identify and liaise with vendors, maintain purchasing records, and negotiate prices. They will also prepare documentation for purchase orders, track orders and deliveries, and manage inventory using systems like JIRA. Additionally, the role involves providing administrative and HR support to lab management, organizing team events, processing invoices, conducting physical audits, and managing incoming shipments. Collaboration with various teams, maintaining business relationships, and training/mentoring are also key aspects of this position.

Requirements

Hands on, self-starter who is comfortable with multiple tasks in a team environment.
Five+ years of purchasing and inventory management experience.
Administrative experience & Solid spreadsheet skills.
Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
Strong technical, analytical, and problem solving skills.
Ability to complete tasks and deliverables within expected timelines.
Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
Able to work independently as a part of a larger team in a global organization.
Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.
After hours and weekend support and/or alternative work schedules are required at various points in the year.
Proficient knowledge of confluence, Microsoft Windows, Linux OS types.
Able to lift 50 lbs.
Able to move servers to and from main DC to the colocation and labs.

Nice To Haves

Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.

Responsibilities

Manage labs’ purchase & shipping requests including invoices.
Identify and contact vendors for specific items per projects need.
Maintain purchasing information, files/records, and new vendor registration.
Request quotations for comparison and price negotiation with vendors.
Prepare required docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process.
Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule.
Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system.
Maintain Confluence space for group; documentation of HR/Legal/Project related information.
Provide Administrative support to the lead & management of lab.
Perform HR task (On-board & Off-board, Handle and resolves employee relations issues).
Organize & support team events.
Collaborate with Finance/Accounting for invoicing and payment processing.
Drive physical audits and perform regular inventory and support asset management team.
Prepare and coordinate and receive incoming shipments.
Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
Perform ad hoc requests as directed by on-site management.
Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.
Train, mentor, and suggest improvements / modifications.