Lab Manager, Hie & Pluvinage Labs

Arc Institute•Palo Alto, CA

10d•Onsite

About The Position

The Hie Lab and Pluvinage Lab at the Arc Institute are seeking a joint Lab Manager to keep two fast-moving research groups running smoothly. The Pluvinage Lab studies the role of autoimmunity in neurodegeneration and brain aging, combining molecular biology, immunology, and functional genomics. The Hie Lab develops generative AI models for biology, designing proteins, genes, and genomes to counteract evolving threats and accomplish useful new functions. This is a largely operational role and the organizational backbone shared across both teams: you will manage ordering and inventory, organize reagents and protocols, and support data management so that scientists can focus on discovery. You will partner closely with researchers, vendors, and Arc’s operations and technology teams to continuously optimize how the labs run day to day.

Requirements

A Bachelor’s degree or higher (Bachelor’s, Master’s, PhD, or equivalent professional research experience) in a life sciences or related field
5+ years of experience as a lab manager, research associate, or in research operations
Exceptional organizational skills and attention to detail, with a proven ability to manage multiple priorities and keep complex operations on track.
A proactive, service-oriented mindset and genuine enthusiasm for helping teams work efficiently.
Strong communication and interpersonal skills, with the ability to coordinate across scientists, vendors, and institutional teams.
Comfort with digital tools for organization and data management (e.g., spreadsheets, shared drives, inventory or lab-management software).
Ability to work independently, take ownership of responsibilities, and follow through reliably in a fast-paced research environment.
Work onsite in our Palo Alto office 5 days per week.

Nice To Haves

Basic molecular biology experience.
Basic mammalian cell culture experience.
Familiarity with electronic lab notebooks (e.g., Benchling) and/or inventory management systems.
Experience with ordering and procurement systems and managing vendor relationships.
Comfort supporting data organization for computational research (e.g., file management, basic command line, cloud storage).

Responsibilities

Manage purchasing and ordering across both labs: place orders, track shipments, process invoices, and serve as the main point of contact with vendors and Arc procurement.
Own lab inventory by receiving, labeling, and stocking reagents and consumables, tracking stock levels, and setting up reorder systems so the labs never run out of critical materials.
Organize and maintain shared reagents, equipment, and physical lab spaces, including freezers, chemical and sample storage, and common areas.
Maintain and standardize protocols, SOPs, and lab documentation, keeping them organized, version-controlled, and easy for the team to find and follow.
Support data management and organization, helping maintain shared drives, electronic lab notebooks, sample and metadata tracking, and consistent file and naming conventions across experimental and computational work.
Serve as the main point of contact for institutional EH&S and SciOps and as a liaison between the labs and the greater Arc ecosystem.
Coordinate lab logistics and operations, including onboarding new members, scheduling shared equipment, arranging maintenance and service, and supporting compliance with safety and institutional requirements.
Continuously identify and implement process improvements that help both labs run more efficiently.