Knowledge Operations Manager

Pillsbury Winthrop Shaw Pittman LLP • Washington, DC

4d • $120,000 - $165,000 • Onsite

About The Position

The Knowledge Operations Manager will serve as a key operational leader within the Knowledge Management & Innovation function, supporting the coordination, execution, and continuous improvement of strategic initiatives, projects, and day-to-day departmental operations. This role is responsible for managing cross-functional workflows, supporting communication and operational alignment, and ensuring initiatives are executed efficiently and effectively across the department. This position requires the ability to manage multiple concurrent priorities, coordinate across diverse stakeholder groups, and contribute to a high-service, team-oriented environment that supports innovation, operational excellence, and effective delivery of knowledge and technology initiatives across the firm.

Requirements

• Bachelor’s degree in Business Administration, Communications, Organizational Leadership, or a related quantitative field, or equivalent combination of education and relevant professional experience.
• 5+ years of experience in knowledge management, operations, executive coordination, administrative management, or a related role, preferably within a law firm or professional services environment.
• Demonstrated experience managing large-scale events, cross-functional initiatives, and multiple concurrent projects in a fast-paced environment.
• Excellent written and verbal communication skills, including experience preparing executive-level communications, presentations, and operational materials.
• Proficiency with Microsoft Office Suite, collaboration platforms, and business or legal technology applications.
• Strong interpersonal and relationship management skills, with the ability to collaborate effectively across all levels of the organization.
• Highly organized, adaptable, and capable of managing competing priorities with minimal supervision in a dynamic environment.

Nice To Haves

• Experience managing or coordinating remote administrative or operational support teams across multiple offices or geographic regions.
• Prior experience supporting knowledge management, innovation, legal operations, or technology-focused teams within a professional services organization.

Responsibilities

• Provide operational and administrative support to senior Knowledge Management & Innovation leadership by coordinating cross-functional initiatives, project timelines, reporting deliverables, and departmental priorities across multiple functional areas.
• Manage complex scheduling and calendar coordination across multiple time zones for firm leadership, attorneys, vendors, consultants, and external stakeholders.
• Collaborate with cross-functional business services teams, including Events, IT, Finance, and other operational groups, to support firmwide initiatives and departmental objectives.
• Lead the planning, coordination, and execution of internal and external meetings, training programs, department events, conferences, and team initiatives involving large and diverse audiences.
• Prepare and manage departmental communications, including executive presentations, meeting materials, newsletters, announcements, and stakeholder updates.
• Develop and maintain onboarding resources, intranet content, operational documentation, and standardized processes to support a distributed and collaborative team environment.
• Coordinate vendor and consultant relationships, including invoice processing, budget tracking, technology access management, and operational issue resolution.
• Oversee and support remote administrative resources to ensure operational consistency, effective communication, and service delivery across offices and geographic regions.
• Maintain departmental records, organizational charts, distribution lists, databases, and knowledge management resources to support operational efficiency and information governance.

Benefits

• The expected salary range for this position is $120,000 - $165,000.
• Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
• Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
• If you require an accommodation in order to apply for a position, please contact us at [email protected].
• We set a high bar for client service and regularly ask clients how we can do better. Our responsiveness has placed us among the Top 25 Most Recommended Law Firms Among GCs for five years running in BTI’s benchmark survey of corporate counsel.
• This link leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators and application developers to more easily access and analyze data.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level