Key Account Service Specialist

ASSA ABLOY•Mississauga, ON

About The Position

The Key Account Service Specialist is responsible for managing customer service workflows, monitoring the flow of work orders from acceptance to invoiced. Aid our client via email, phone and monthly meetings to be the Voice of the Customer and share challenges and success internally with our team, and ensuring accurate portal operations for ASSA ABLOY Entrance Systems. This role emphasizes proactive service coordination, ETA Management, and client communication to maintain operational excellence and customer satisfaction.

Requirements

Accuracy and timeliness of portal updates.
Customer satisfaction scores related to service coordination.
Compliance with maintenance agreement terms and budgets.

Responsibilities

Maintain and update service portals for customer accounts, ensuring accurate data entry and timely processing of work orders and quotes.
Acting as a gatekeeper to all KAC portals and updating each district team.
Handle escalations and discrepancies in quoted amounts, coordinating with estimators and service teams to resolve issues.
Track and report on portal activities for internal planning and forecasting.
Ensure compliance documents are updated for all KAC portals or for onboarding a new client portal, which includes COI, WSIB.
Maintain accurate records of service agreements, quotes, and portal transactions for audit and reporting purposes.
Act as a primary contact for clients regarding service agreements, work orders, and portal-related inquiries.
Collaborate with internal teams (estimators, customer service, technicians and the dispatch team) to provide timely updates and maintain transparency.
Covering for call intake when needed or during demanding times.
Dispatching Calls for SUBs when called upon (With the assistant by the supervisor).
Send daily ETA, Onsite, Pending Invoice reporting for updates for the KAC customer for each district team.
Monitor aging WO & follow-ups, No Hold, Not Invoiced by pulling out the SO report for all customers.
Maintaining & identifying invoice discrepancies for KAC.
Quarterly/Monthly /Yearly Reconciliation Report for KAC.