KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III)
About The Position
This position provides administrative support and management of the KCTCS system-wide procard program, managing procard transactional data using KCTCS systems and procard platform software. The role involves conducting various types of procurement requests (RFPs, RFIs, RFSs, RFBs, RFQs), drafting and negotiating contracts, supporting corrective action processes with supplier performance, managing contract renewals, and assisting with special projects. It also includes contract reviews, invoice payment approvals, system testing, and attending conferences and travel as needed. Positions at the KCTCS System Office are term-contract positions with the expectancy of continuance based on performance. KCTCS offers a hybrid work schedule requiring a minimum of 3 days onsite per work week, which is subject to review and modification.
Requirements
- Associate's Degree in Business and four (4) years of relevant experience or equivalent
- Critical thinking and executive decision making
- Interpretation of law and procedures
- Audit work, recommendations, and management of procard spend for entire system
- Written communications and deadline responsibilities for procard program
- System office and system-wide support is very heavy
- Interacts with the Board of Regents and Presidents Office
- Public speaking and diplomacy skills needed for training and interacting with the Government Contract Review Committee in Frankfort (if needed)
- Responsible for information requiring sensitivity or discretion
- High complexity with procard administration, buyer and contracting roles/responsibilities
Nice To Haves
- Bachelor's Degree in Business and four (4) years of relevant experience or equivalent
- Certification in Public Procurement is a plus
Responsibilities
- Procard Program Administration
- Conduct RFPs, RFIs, RFSs, RFBs, RFQs
- Negotiate, review, renew, and draft contracts
- Conduct supplier corrective action plans
- System Office Support
- Provide system level training of others across the colleges/Fire Commission
- Assist with difficult issues
- Manage procard spend for the entire system
- Drafting and negotiating contracts
- Support corrective action processes with supplier performance
- Contract renewals & negotiations
- Special projects
- Contract reviews
- Invoice payment approvals
- System testing as needed
- Conference and travel as needed
- Additional tasks as assigned
Benefits
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
