Part-Time K-14 Initiatives Assistant

Ivy Tech Community College • Noblesville, IN

23h • Onsite

About The Position

The K-14 Initiatives Assistant serves as a part-time operational support role within the K-14 Initiatives and Enrollment Services teams. This position is primarily responsible for maintaining records, managing data, monitoring databases, processing enrollment-related tasks, and supporting departmental administrative functions. The ideal candidate is detail-oriented, organized, and comfortable working with large volumes of data and documentation while ensuring accuracy and compliance with institutional policies.

Requirements

• High school diploma or equivalent required.
• Computer experience in word-processing, spreadsheets, and database management required.
• Must be able to pass a background check and be able to work with high school age students.
• Must be able to lift 25 pounds, have a valid driver’s license, be willing and able to travel to local community partners within Hamilton County
• Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Nice To Haves

• Associates degree preferred.

Responsibilities

• Maintain accurate and up-to-date departmental records, including course rosters, testing information, course offerings, final grades, instructor records, and other program-related data.
• Perform data entry and verification within college systems and databases to ensure accuracy and completeness.
• Monitor and maintain records within the DualEnroll platform and related systems.
• Process enrollment tasks as needed, including course registrations, drops, withdrawals, and other student record updates.
• Assist with course building and setup for dual credit offerings.
• Resolve registration holds, terminations, and data discrepancies according to established procedures.
• Generate and compile reports for departmental needs.
• Maintain electronic and physical files in accordance with college policies and FERPA requirements.
• Provide administrative support to the K-14 Initiatives Team, including document preparation, record tracking, and workflow coordination.
• Communicate with dual credit instructors, school partners, and internal departments regarding information requests, updates, and required documentation.
• Support special projects, departmental and campus initiatives as assigned.
• Respond to routine phone and email inquiries to resolve or direct questions to the appropriate department or staff member.
• Provide occasional front desk support, including answering phones, scheduling appointments, and assisting visitors with general information.
• Escalate complex student or guest concerns to appropriate staff members when necessary.

Benefits

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Fee remission for employees, spouses, and legal dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED