Junior Site Liaison - Madera County

CALIFORNIA TEACHING FELLOWS FOUNDATION•Fresno, CA

5d•$23 - $23•Onsite

About The Position

This role involves coordinating substitute tutor placements, managing schedules, and ensuring timely communication with substitute tutors. The Junior Site Liaison will also assist with recruitment, interviewing, and hiring processes, support payroll functions, and collaborate with Site Liaisons for school intersession programs. The position requires performing other duties as assigned and following directions from the program director, while also offering opinions and recommendations for program enhancement.

Requirements

A minimum of a four (4) year college degree in business management or administration is highly preferred
Prefer 3 to 5 years of direct related work experience, including work with non-profit organizations in an educational setting
Strong demonstration of experience working with children in the field of youth development and community service
Must possess a California Class C driver’s license in good standing
Possess a genuine desire to see youth aspire in their educational accomplishments and goals
Be able to communicate in and understand the English language with knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Must be able to demonstrate exceptional written, verbal, and interpersonal communication skills
Be able to lead and motivate groups and individuals
Be able to think creatively and strategically
Successfully mediate and negotiate with individuals and groups internally and externally
Possess strong project management skills and be able to balance competing priorities, complex situations, and tight deadlines
Possess excellent skills in word processing, working with databases, and using Google Suite products, such as Google Drive, Docs, Sheets, Slides, Forms, Calendar, and Gmail
Proven leadership skills
A general understanding of human resources management and business operations
Must possess high business ethical and moral standards, attributes of honesty and trustworthiness, respectful and sensitivity of others, cultural awareness, flexibility, and sound work ethic
Must be able to work in a fast-paced environment
Multi-task various assignments given
Be able to meet set job-related goals, objectives, and timelines

Nice To Haves

Work with non-profit organizations in an educational setting
Experience working with children in the field of youth development and community service

Responsibilities

Coordinate Substitute Placement: Work closely with Site Liaison and Teaching Fellow site staff to understand daily tutoring needs. Maintain a schedule of tutoring assignments, including information on subjects, grade levels, and specific requirements. Identify and assign qualified substitute tutors based on subject expertise, grade level proficiency, and specific school requirements. Ensure timely communication with substitutes regarding assignment details, location, and any special instructions. Establish effective communication channels with substitute tutors, providing clear instructions and addressing any queries. Maintain accurate records of substitute tutor assignments, including feedback from schools and tutors.
Recruitment, Interviewing, and Hiring: Regularly review the Human Resource Information System (HRIS) for job applicants assigned to your region. Schedule initial interviews of job applicants for placement consideration at assigned after school program sites. Support Site Liaisons in hiring decisions from qualified job candidates and facilitate the placement of new hires.
Payroll Support: Help Site Liaison with Teaching Fellow timesheet follow-up and approval process. Support in the punch change request process. Provide support to Site Liaisons by submitting and/or reviewing employee's personal action forms to make changes on promotion, demotion, and job reassignment.
School Intersession Support: Collaborate with Site Liaisons to facilitate the hiring and placement process of tutors for school intersession programs. Provide onsite supervisory support to ensure smooth operations and address any emergent issues, and support in fostering a positive environment for both tutors and students. Maintain accurate records and uphold organizational standards by supporting the management of staffing sheets.
Perform Other Duties as Assigned: Follows direction set by the program director. Offer opinions and recommendations of proposed actions and decisions that could enhance program efficiency and operations. Attend staff meetings. Perform other duties as assigned.