Junior Property Manager

PRIME GROUP • Homestead, FL

13d • Hybrid

About The Position

Prime Group is seeking a Property Administrator to support both their Commercial and Association portfolios. This role reports directly to the Commercial Portfolio Manager and splits time evenly between supporting the Commercial Portfolio Manager and the Associations Portfolio Manager. The position is based at Portofino Plaza in Homestead and also involves working from the corporate office 2-4 days per month. The Property Administrator will be responsible for inspecting properties weekly, showing units, monitoring vendor and contractor activity, and providing administrative support across all commercial and association properties.

Requirements

• High school diploma or equivalent
• Bilingual required: fluent in reading and writing both English and Spanish
• Highly organized and detail-oriented, with strong written and oral communication skills
• Able to manage priorities and assignments from multiple managers
• Self-directed and motivated, comfortable working independently in the field and collaboratively in an office setting
• Proficient in Microsoft Excel, Word, and Outlook
• Valid driver's license, reliable transportation, and ability to travel to the corporate office and Florida Keys

Nice To Haves

• Prior property management experience (commercial or community association) preferred but not required
• Experience with Yardi or Rent Manager is a plus
• Interest in pursuing a Florida CAM license is a plus

Responsibilities

• Show Executive Suites units at Portofino Plaza to prospective tenants
• Help show available units throughout the building
• Complete tenant inspections
• Set up and maintain gate and building access for tenants, unit owners, and residents
• Walk all assigned properties weekly and complete property inspection checklists
• Inspect all Homestead assets
• Periodically inspect association properties in the Florida Keys
• Do lighting inspections and report deficiencies
• Monitor vendor and contractor activity on site and report observations to the appropriate Portfolio Manager
• Document conditions, concerns, and maintenance needs and escalate them to the appropriate manager
• Help document accidents, incidents, and property damage, and pass reports to the appropriate Portfolio Manager
• Provide administrative support to the Commercial Portfolio Manager
• Prepare and send property-wide communications to tenants
• Post notices at properties as required
• Maintain tenant files, inspection records, and property documentation
• Complete estoppel requests
• Provide administrative support to the Associations Portfolio Manager
• Help coordinate and prepare for Board, Annual Election, and Budget meetings, including notices and agendas
• Prepare and send community-wide communications to unit owners and residents, such as memorandums, rules and regulations updates, and notices of scheduled maintenance
• Post required meeting and community notices
• Help maintain homeowner logs, work order records, and association files
• Help coordinate special service requests from unit owners
• Perform other duties as assigned by the Commercial and Associations lines of business

Benefits

• Competitive salary
• Comprehensive benefits package including health insurance, retirement plans, and paid time off
• Collaborative and team-oriented work environment
• Opportunities for professional development and career advancement within a growing organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED