Bilingual Junior Paralegal ( English/Spanish)

Rivas & Associates PLLC•Tulsa, OK

About The Position

In this role, you’ll work closely with case managers to secure and finalize essential client documentation, assemble comprehensive case packets, and prepare clients for critical consular appointments. With a sharp eye for detail and a commitment to efficiency, your work will directly contribute to building the strongest possible cases for our clients.

Requirements

Bilingual (English/Spanish)
Detail-Oriented: Meticulous eye for accuracy, ensuring every document is clear, correct, and complete.
Organized & Efficient: Ability to manage multiple tasks, meet deadlines, and maintain order in a fast-paced environment.
Client-Focused: Understanding the importance of client communication and dedicated to supporting their journey.
Collaborative: Thrives in a team environment and enjoys working closely with others to achieve shared goals.
Adaptable: Able to handle a variety of tasks and responsibilities, staying flexible as new needs arise.
Legal authorization to work in the United States.
Background check required.

Responsibilities

Process and finalize new client accounts within a 24-hour timeframe, ensuring a smooth and welcoming start.
Secure all necessary documentation from clients within two weeks through an efficient collection process.
Create and organize client files in Filevine, ensuring all information is up-to-date and accurate.
Coordinate and manage external records requests, ensuring timely acquisition of crucial documentation.
Handle client communication efficiently and securely, adhering to established mailing protocols.
Physically assemble case packets, complete final checklists, and ensure cases are mailed promptly.
Schedule and prepare clients for their consular appointments, helping them feel informed and supported.
Conduct necessary research to support case preparation and strengthen case outcomes.
Follow all documented processes, contributing to a streamlined and organized workflow.