Junior Management & Policy Analyst

Aretum•Arlington, VA

20h•Hybrid

About The Position

Aretum is seeking a motivated and skilled Junior Management & Policy Analyst to provide comprehensive administrative and executive support by managing correspondence, scheduling, travel coordination, records management, meeting support, and document preparation. The position also develops and maintains policies, procedures, reports, and briefing materials while serving as a trusted partner to leadership through strong communication, organizational, and analytical skills. Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

Requirements

BS and 5 (+) years of experience
Able to juggle priorities across multiple executives
Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
Strong writer with the ability to break down information and provide a synopsis for a broader audience but also with the ability to help support more detailed policy documents
Strong basic consulting skills, able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data
Strong background in Microsoft including Excel, PowerPoint, OneNote, Word – additional bonus for working knowledge of Power BI and Visio
Able to utilize SharePoint to manage information – an understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities
Strong pro-active work style – able to take minimal direction and be productive in advancing organizational initiatives where necessary
DHS Suitability and Top-Secret w/SCI eligibility Required
U.S. citizens are eligible for this position.
Ability to obtain and maintain a Public Trust or Suitability Determination

Nice To Haves

working knowledge of Power BI and Visio
DHS Suitability Policy related background for cybersecurity and supply chain

Responsibilities

Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
Able to assess past, current, and/or future policy and develop supporting documentation such as SOPs, guidance, potential training how-to’s or briefings, and FAQs
Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of government staff through the organizational travel system
Writing and editing memos, developing spreadsheets, filing, and copying documents
Compiling correspondence, briefing materials, talking points, and reports for review/approval by government staff
Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved
Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures
Draft responses to written requests
Complying with the Plain Writing Act of 2010 for all applicable communications, and ensures all communication includes the appropriate tone and style for the intended audience
Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
Conducting off-site meeting venue research as needed
Planning and facilitating working sessions and other efforts as requested by government staff
Organizing briefing materials and action items by preparing binders or as requested by government staff
Managing records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents
Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands
Multi-tasking and comfortably operating in a fast-paced environment, adapting in real time to new information