Junior Lease Administrator

The Aldo Group Inc / Le Groupe Aldo Inc. • Montreal, QC

5d

About The Position

Reporting directly to the Manager, Lease Administration, the Junior Lease Administrator is responsible for supporting lease compliance across a large retail portfolio of approximately 384 leases. This role assists with lease auditing, landlord billing reviews, year-end recovery reconciliations, rent payment set-ups, and the resolution of rent-related issues in collaboration with the Finance and Accounting teams.

Requirements

• Bachelor’s degree in Real Estate, Finance, Business, or a related field is preferred but not required.
• Strong computer and systems literacy.
• Proficiency in Microsoft Office, including Word and PowerPoint, with advanced Excel skills.
• Strong written and spoken communication skills.
• Excellent accounting, analytical, and problem-solving skills.
• Minimum of one year of experience in retail real estate administration, including exposure to large portfolio management.
• Knowledge of North American real estate leases and lease administration best practices.

Responsibilities

• Maintain accurate and efficient lease administration processes.
• Build and maintain strong relationships with landlords to support the accuracy of rental billings and related documentation.
• Review lease language to identify potential savings opportunities and areas where expenses may be reduced.
• Audit year-end recovery invoices, rent step-ups, and landlord billings to identify and dispute potential overcharges.
• Support the Senior Lease Administrator with lease abstraction and related administrative tasks as required.
• Upload landlord-provided documents, invoices, and supporting materials into Lucernex.
• Communicate with landlords to obtain missing supporting documentation and explanations for significant billing variations.
• Compare new estimated charges and rent step-ups against prior actual charges to confirm reasonableness and request landlord justification for material increases.
• Review and approve landlord estoppel certificates, as required.
• Participate in training to remain current on lease administration best practices, software updates, and system upgrades.
• Contribute to the development and completion of annual goals and objectives.

Benefits

• Meaningful recognition
• Flexible work options
• Great on-site perks
• Generous discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level