Junior Executive Assistant

Treasure Coast Hospice•Titusville, FL

About The Position

An experienced executive administrative professional responsible for executive team support through calendar, meeting and project management and various administrative duties.

Requirements

Minimum of two years training or equivalent work experience in administrative services
Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word
Strong organizational, communication and time management skills including excellent verbal and writing abilities
Proficient in project management organization
Ability to work independently and collaboratively in a team environment
Positive attitude, attention to details, problem-solving skills
Demonstrated integrity in a professional environment
Must possess a Florida driver’s license with proof of current auto insurance

Nice To Haves

Bachelor’s or associate degree in business administration or related field preferred

Responsibilities

Draft and proof-read correspondence (internal and external)
Schedule appointments and meetings, follow up on responses and attendance
Schedule and book travel arrangements and itineraries
Edit and format documents and presentations
Maintain and organize files and records
Process and track purchase requests, invoices and expense submissions
Order office supplies and maintain inventory
Conduct research and prepare reports upon request
Provide support as needed, such as preparing meeting requirements, follow-up on tasks (venue, logistics, set-up, etc.)
Provide additional assistance in various administrative tasks as required, including ad-hoc projects
Responsible for the administrative support services of the Executive team
Fulfill all responsibilities related to the success of the strategic plan of the organization, as requested and assigned
Maintain a high level of urgency, accuracy & confidentiality with customer consciousness and service excellence.
Participate as an active supporter of the Treasure Health Compliance program, including an emphasis to report, as well as complying with all Federal, State and Local laws as well as the organization’s compliance program.