Junior Executive Assistant

TriNetX•Cambridge, MA

4d•Hybrid

About The Position

The Junior Executive Assistant / Office Manager provides administrative support to the extended leadership team while managing day-to-day office operations. This role is ideal for an organized, proactive, and detail-oriented professional who enjoys supporting employees, coordinating workplace needs, and keeping the office running smoothly.

Requirements

1-3 years of administrative, executive assistant, office management or related experience.
Strong organizational, time-management, and communication skills.
Ability to manage multiple priorities with attention to detail.
Professional, approachable, and service-oriented.
Ability to work independently and collaboratively.
Ability to handle confidential information with discretion.
Proficiency with Microsoft Office.

Nice To Haves

Experience with Slack, Microsoft Teams, or similar collaboration tools.

Responsibilities

Manage daily office operations and maintain a welcoming, organized workplace.
Provide administrative support to members of the extended leadership team.
Manage calendars and coordinate meetings across multiple time zones.
Coordinate domestic and international travel and assist with expense reports.
Order and maintain office supplies, snacks, equipment, and weekly office lunches.
Assist with employee badge requests and tenant portal requests in collaboration with the Executive Assistant and Facilities Management.
Coordinate office repairs, deliveries, maintenance, and other workplace needs.
Support office events, on-site meetings, celebrations, and employee activities.
Serve as a point of contact for employees, visitors, vendors, and external partners at TriNetX's Global Headquarters in Cambridge, MA.
Support special projects and additional administrative needs as required