Junior Contracts Administrator - 1624

SARA • Colorado Springs, CO

19h • Onsite

About The Position

Scientific Applications & Research Associates, Inc. (SARA) is seeking a talented and motivated Junior Contracts Administrator to support activities in Colorado Springs, CO. This role offers the opportunity to grow and learn with experienced professionals on long-standing and new programs. The Junior Contracts Administrator is responsible for full-cycle contract management and proposal preparation support. Duties may vary based on project scope and complexity, involving non-routine contract and proposal activities that require developing specialized contract vehicles and strategies to meet business goals. The role involves collaborating with project teams on proposal assembly, reviewing company contracts for government and commercial clients, and providing administrative support. All duties must be performed in compliance with company policies and federal, state, and local regulations. A successful candidate will demonstrate exceptional attention to detail, identify potential risks, and possess a strong analytical approach to reviewing proposals and contracts with a focus on cost reduction, profit maximization, and legal compliance. The ability to manage competing priorities and deadlines in a fast-paced environment is essential.

Requirements

• High School diploma, GED, or equivalent
• 0 – 1 years of experience managing government contracts
• Advanced proficiency in Microsoft Office 365 applications, particularly Excel, Word, PowerPoint, and Adobe Acrobat Pro
• Strong verbal and written communication skills, with a focus on excellent customer service
• Exceptional attention to detail, with the ability to identify errors and inconsistencies
• Resourceful, with strong analytical thinking and problem-solving capabilities
• Outstanding organizational skills with the ability to manage multiple tasks and deadlines efficiently
• Ability to work effectively with a range of individuals, including staff, managers, executives, and external partners
• Ability to work independently while also contributing effectively within a team environment
• A proactive mindset with an eagerness to streamline processes and improve workflows
• Strong passion for driving results and meeting organizational objectives
• US Citizen with the ability to obtain and maintain DoD security clearance
• May require light physical effort, involving standing, sitting, and use of hands while performing duties, carrying or lifting up to 15 pounds

Nice To Haves

• Bachelor’s Degree in relevant field
• 1 – 2 years of experience managing government contracts
• Active DoD Top Secret Clearance
• In-depth understanding of the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS)
• Experience with a variety of contract types, including but not limited to Time and Materials (T&M), Firm Fixed Price (FFP), Cost Plus (CPFF/CPIF/CPAF)
• Familiarity with accounting procedures and financial analysis
• Experience working with federal government agencies, prime contractors, and subcontractors
• Previous experience in contract administration within a defense or aerospace environment
• CCMA, CFCM, or CPCM certification
• Experience with Deltek Costpoint and ProPricer

Responsibilities

• Oversee the complete life cycle of both government and commercial contracts and subcontracts, including reviewing and negotiating terms and conditions for new contracts, managing ongoing contract modifications and extensions, and handling contract closeouts.
• Assist in the creation of cost proposals and pricing strategies, including reviewing Request for Proposal (RFP) requirements, preparing proposal documentation, assisting with pricing proposals, and compiling final submission packages.
• Ensure adherence to all applicable federal, state, and local laws, regulations, and policies governing government contracts.
• Maintain accurate and current records of all proposals and contracts, and ensure timely reporting on contract milestones, deliverables, and compliance requirements.
• Identify and mitigate contractual risks, working closely with project managers (PMs), finance, and other departments to resolve any issues effectively.
• Support audits and reviews from government agencies, including preparation of required documentation and addressing audit inquiries.
• Assist the Contracts team in ensuring that all departmental forms, procedures, and templates are up to date and compliant with regulatory standards.
• Prepare various contract-related letters, notices, and other communications.
• Review, negotiate, and administer Non-Disclosure Agreements (NDAs) and other related agreements.
• Interface with internal and external stakeholders to resolve any contract-related issues, invoicing concerns, or other contract-related matters in a timely manner.
• Support company management and project teams by generating monthly and quarterly reports, ensuring all deadlines and contractual obligations are met.
• Provide guidance and training to internal teams on government contract processes, compliance requirements, and offer administrative support to other business units as needed.
• Perform other duties and special projects as assigned.

Benefits

• Medical, dental, vision, disability and life insurance; and other supplemental programs
• A generous PTO program (vacation, sick, holiday)
• Tuition & certification reimbursement
• Flexible work schedules
• Discretionary Employee bonuses
• 401(k) match/profit sharing
• Employee Stock Ownership Plan (ESOP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED