Junior Contract Specialist
About The Position
The Junior Contract Specialist will assist with the administration and tracking of technology contracts for the Administration for Children’s Services (ACS) Office of Information Technology. The role supports procurement documentation, vendor coordination, contract recordkeeping, and expenditure monitoring. The specialist works with OIT staff and coordinates with the Division of Finance, the Agency Chief Contracting Officer (ACCO), and other relevant offices as directed. The work is process-driven and requires strong organizational skills, accuracy, and attention to detail. The position is guided by senior staff and the Contracts Manager.
Responsibilities
- Assist with IT contract administration through procurement, execution, amendments, renewals, and closeouts under senior staff guidance.
- Draft, compile, and organize RFI, RFQ, and RFP materials using approved templates and established procurement procedures.
- Assist with preparing vendor solicitation packages and organize vendor responses for senior staff review and evaluation.
- Compile bid and proposal information, maintain evaluation records, and flag missing documentation or questions for supervisory review.
- Help distribute executed contract information and status updates to appropriate OIT staff and stakeholders.
- Coordinate routine documentation and follow-ups with ACCO, Finance, Legal, OMB, and other offices as directed.
- Maintain accurate contract files, vendor information, amendments, approvals, and procurement tracking records.
- Track contract milestones, including expirations, extensions, renewals, and closeout documentation, and notify senior staff of deadlines.
- Update spreadsheets and assist with monitoring contract expenditures, payment status, variances, and spending trends.
- Help track vendor deliverables, service-level requirements, and contractual compliance, referring potential issues to senior staff.
- Coordinate routine communication with vendors, service providers, and intergovernmental partners under the direction of the Contracts Manager.
- Assist with compiling contract terms, service-level agreement materials, and supporting documentation for review by senior contract staff and the Business Law Unit.
- Support coordination of meetings with OIT, Finance, ACCO, and Legal, including scheduling, preparing materials, recording action items, and tracking follow-ups.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
