Junior Bookkeeper

Aston Carter•Mississauga, ON

1d•CA$25 - CA$27•Onsite

About The Position

The Junior Bookkeeper supports the day-to-day accounting operations by maintaining accurate financial records, processing transactions, and assisting with financial reporting. This role focuses on general ledger maintenance, account reconciliations, accounts payable and receivable, payroll processing, and support for month-end close and financial statements. The position offers the opportunity to transition to a permanent role and to contribute to an enterprise-wide ERP upgrade from QuickBooks to QuickBooks Cloud.

Requirements

Practical experience in bookkeeping and general accounting, including maintaining general ledger accounts and recording journal entries.
Hands-on experience with accounts payable and accounts receivable, including invoice processing, payment processing, and collections.
Proficiency in account reconciliations, including bank reconciliations, credit card reconciliations, and reconciliation of loan and balance sheet accounts.
Working knowledge of QuickBooks for day-to-day accounting, including data entry, reporting, and month-end close activities.
Ability to manage sales tax reporting and payments in accordance with applicable rules.
Experience with payroll processing, including timesheet processing, deductions, remittances, and benefits-related reporting.
Strong skills in expense tracking, invoice processing, and vendor management.
Proficiency in Excel for reporting, reconciliations, and analysis.
Ability to support month-end close and financial statement preparation.
Capability to provide audit support by organizing and presenting financial information and documentation.
Strong attention to detail and accuracy in all financial records and transactions.
Ability to coordinate effectively with multiple departments to manage paperwork and approvals.

Nice To Haves

Experience supporting an ERP or accounting system upgrade, ideally involving QuickBooks or cloud-based accounting platforms.
Familiarity with maintaining fixed asset and lease schedules.
Experience managing or administering employee benefit programs.
Comfort working with both full-time and temporary employee timesheets.
Strong organizational and time-management skills to handle multiple deadlines, including month-end, quarter-end, and year-end requirements.
Ability to identify and report variances or issues in reconciliations and financial records.
Strong communication skills to work effectively with the finance team, other departments, vendors, and external CPA firms.
Interest in growing within an accounting and finance function, with the potential to move into a permanent role.

Responsibilities

Maintain general ledger accounts and accurately record financial transactions to ensure the integrity of the company’s financial records.
Perform all account reconciliations, including bank accounts, credit cards, and loan accounts (payable and receivable), and report issues or variances as they arise.
Complete monthly reconciliation of balance sheet accounts and follow up on discrepancies in a timely manner.
Manage sales tax reporting and payments in compliance with applicable regulations.
Maintain fixed asset records and lease schedules, ensuring accurate tracking and depreciation where applicable.
Process payroll, including recording and filing appropriate deductions, remittances, and reporting requirements for deductions and benefits as required by legislation.
Assist the accountant with preparing monthly financial statements and supporting schedules.
Maintain parts inventory records in collaboration with the company mechanic to ensure accurate tracking of inventory-related costs.
Oversee accounts payable and accounts receivable processes, including invoice processing, payment processing, and collections as required.
Review all vendor invoices, obtain appropriate departmental approvals, enter invoices into QuickBooks, and issue payments according to vendor and company schedules.
Coordinate with other departments to ensure all accounting-related paperwork and documentation are complete, accurate, and properly filed.
Prepare and submit all relevant documents for the external CPA firm on a monthly, quarterly, and annual basis to support reviews and audits.
Prepare year-end employee tax slips or forms and submit government filings to meet all deadlines.
Manage the employee benefit program, including enrollment updates and coordination with benefit providers as needed.
Process employee timesheets for both full-time and temporary employees to ensure accurate payroll calculations.
Review all carrier invoices to confirm that costs have been recaptured and invoiced before issuing payments.
Support month-end close activities, including journal entries, reconciliations, and preparation of supporting documentation.
Provide audit support by organizing and supplying requested financial information and documentation.
Perform other ad hoc bookkeeping and accounting duties as required to support the finance team.