Junior Administrative Associate (Intern)

IFAS LLC•Washington, DC

15h

About The Position

We are seeking a detail-oriented and organized college intern to support our Contract Management team. The intern will assist IFAS with day-to-day contract administration activities, perform accurate data entry, and explore opportunities to leverage artificial intelligence within contract management processes. This role is ideal for students interested in gaining hands-on experience in government contracting and contract management.

Requirements

Strong attention to detail with a consistent commitment to accuracy and data integrity.
Proficient typing and data entry skills, with the ability to manage and update records efficiently.
Working knowledge of Microsoft Office Suite, particularly Excel, with the ability to organize, track, and analyze data.
Effective organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
Strong written and verbal communication skills for drafting correspondence and supporting internal documentation.
Ability to work independently with minimal supervision, while also collaborating effectively as part of a team.
Willingness to learn and adapt, with an interest in contract management, compliance requirements, and process improvement.
Currently enrolled in an accredited college or university, preferably in a business, technology, or related field.
Must have completed at least 30 credit hours to date.

Nice To Haves

Previous experience with data entry or contract management

Responsibilities

Maintain accurate, complete, and well-organized contract and subcontract files in accordance with company policies and applicable government regulations.
Assist in reviewing contracts and subcontracts to identify key terms, conditions, risks, and compliance requirements.
Support subcontract administration activities, including subcontractor onboarding documentation, modifications, and closeout efforts.
Coordinate with internal stakeholders such as finance, procurement, and program management to ensure subcontract and contract data is accurate, current, and aligned across systems.
Track subcontractor compliance requirements, including certifications, representations, and reporting obligations.
Participate in internal meetings and support the team through notetaking, documentation, and action item tracking.
Draft routine correspondence, summaries, and internal memoranda related to contract and subcontract actions.
Assist with the preparation of contract briefings, compliance reports, and status updates for internal stakeholders.
Conduct research and assist with identifying potential AI-driven efficiencies and enhancements within contract management processes.
Research new contracting opportunities through SAM.gov
Maintain and update the business development pipeline, tracking key status updates and next steps
Support capture efforts, including competitor research, customer profiling, etc...
Conduct market and agency research on departments and programs aligned to growth priorities