Junior Administrative Assistant

Applied Research Solutions•Bedford, MA

19h

About The Position

The selected candidate will provide Administrative Support (e.g. provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). Must have ATAAPS, DTS, other USAF business systems. This includes but is not limited to staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications.

Requirements

Must be a U.S. Citizen
Active Secret Clearance will be required
Bachelor's Degree
0-3 years' experience providing administrative and clerical support
Knowledge of Microsoft Office products, including Outlook and Teams
Proficiency in video conferencing technology, including Video Tele Conference, Webex and Zoom
Able to understand the day-to-day operational needs of customers and propose solutions that met user needs
Must have ATAAPS, DTS, other USAF business systems.

Responsibilities

Provides support to the administrative and finance team, ensuring proper functioning of the organization.
Manage office files, documents, and database to ensure organization and accessibility.
Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
Coordinate meetings, appointments, and team schedules, ensuring timely and efficient planning.
Assist senior staff as required, provide administrative support and assistance.
Provides support by supplying the information and background for the preparation of program events.
Drafts documents for the approval and signature of leadership. Disseminates program policy and specific initiative guidance for members of the organization.
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy.
Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.
Maintains scheduling documents and requirements for video and online conferencing set up and execution.
This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.
Provides travel planning and execution support.
Will perform other duties as assigned